Executive Assistant at Blizzard Entertainment in Irvine, California

Job Description:

Team Name:
Quality Assurance

Job Title:
Executive Assistant

Requisition ID:
R023229

Job Description:

Your Mission

The concept of "Blizzard polish," that is, the infinite care and loving detail put into every aspect of our games, is something we take seriously and pride ourselves on delivering to our players. It's a responsibility shared across the company - and its undisputed heart and soul is Blizzard Quality Assurance (QA). Blizzard QA is a close-knit team; we care about iteration, problem-solving, and succeeding as a group. We genuinely love what we do for a living and expect the same from everyone who joins us!

As the Executive Assistant, you will play a pivotal role in providing high-level support to the Vice President of Global Quality Assurance. Responsibilities include managing complex calendars, coordinating travel arrangements, and assisting with meeting preparation. The ideal candidate will be proactive, possess exceptional communication skills, and thrive in a fast-paced environment. This role involves providing confidential executive support, implementing administrative processes, acting as a communication bridge, analyzing data, supporting event planning, and offering general administrative assistance to the leadership team. Additionally, the Executive Assistant will manage the VP's calendar, facilitate issue resolution, arrange travel, provide mentorship to junior staff, and foster positive internal and external relationships.

This role is a hybrid work position, with some work on-site and some work-from-home. The potential home studio for this role is Irvine, CA.

What you bring to the table:

• Provide confidential executive support to the Vice President and senior leadership, offering clerical and administrative assistance and following up with staff for information or support as needed.


• Assist in implementing administrative processes and requests directed by the leadership.


• Gather and analyze data on administrative matters, develop recommendations, and prepare reports and presentations.


• Support the planning and execution of department events and activities.


• Share established policies, procedures, and guidelines in response to inquiries. Reach out to appropriate stakeholders for support and to make recommendations to support the employee experience.


• Provide administrative support to the leadership team, including scheduling meetings, maintaining calendars, drafting correspondence, creating spreadsheets and presentations, preparing expense reports, and managing files.


• Act as a bridge for communication between the VP and internal/cross-functional teams, maintaining credibility, trust, and support.


• Act as a liaison with internal departments as well as represent the department, its leadership team, and their needs with internal stakeholders.


• Work collaboratively and manage relationships with external vendors.


• Manage the VP's calendar, identifying critical items, setting up meetings, and making scheduling changes with minimal involvement from leadership.


• Facilitate the resolution of urgent/complex issues and escalate to the manager as needed.


• Coordinate complex international and domestic travel arrangements, including securing passports and visas. Manage travel logistics, hotel accommodations, and meeting planning for the Vice President and other staff as needed.


• Provide guidance, support, and mentorship to junior administrative staff.


• Foster positive relationships with staff and management, both within and outside the company, and ensure efficient collaboration.

Minimum Requirements

Experience

• Minimum of 7 years of administrative support experience.


• Minimum of 4 years supporting senior executive-level leaders in a highly dynamic entertainment or technology environment or other high-touch, heavy-volume industry.


• Experience planning and coordinating events, such as team meetings, conferences, or company-wide events.


• Experience booking travel, lodging accommodations, and expense management.

Knowledge & Skills

• High School diploma or equivalent required. Bachelor's Degree in a related field preferred.


• Proven ability to provide confidentiality and discretion and act with excellent judgment.


• Strong organizational skills, detail orientation, and world-class prioritization and multi-tasking.


• Proficient in Microsoft Office Suite and other office productivity tools.


• Ability to work effectively in a global, cross-functional team environment.


• Demonstrable ability to own and handle multiple projects simultaneously and the ability to juggle multiple tasks and priorities simultaneously can be a valuable skill.


• Excellent written and verbal communication, planning, organization, and time management skills.

Extra Points

• Experience in the technology industry or Quality Assurance field.


• Knowledge of project management principles and practices.


• Passion for Blizzard's line of products and services.

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

Accommodation Request: We are committed to working with and providing reasonable assistance to individuals with physical and mental disabilities. If you are a disabled individual requiring an accommodation to apply for an open position, please email your request to accommodationrequests@activisionblizzard.com. General employment questions cannot be accepted or processed here. Thank you for your interest.

Our World

At Blizzard Entertainment, we pour our hearts and souls into everything we create. Best known for iconic video game universes including Warcraft, Overwatch, Diablo, and StarCraft, we've been creating genre-defining games for millions of players around the world for more than 30 years. We're on a quest: bring our dreams to life and craft the most epic entertainment experiences...ever. Hard work, iteration and polish go into the Blizzard "secret recipe," but the most important ingredients come from talented people who share our vision. If that sounds like you, join us.

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics.

Rewards

We provide a suite of benefits that promote physical, emotional and financial well-being for 'Every World' - we've got our employees covered! Subject to eligibility requirements, the Company offers comprehensive benefits including:

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;


• 401(k) with Company match, tuition reimbursement, charitable donation matching;


• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;


• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;


• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company. You can learn more by visiting https://www.benefitsforeveryworld.com/ .

In the U.S., the standard base pay range for this role is $24.04 - $44.47 Hourly. These values reflect the expected base pay range of new hires across all U.S. locations. Ultimately, your specific range and offer will be based on several factors, including relevant experience, performance, and work location. Your Talent Professional can share this role's range details for your local geography during the hiring process. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed.