Part-Time Communications Assistant at Indiana University in Indianapolis, Indiana

Job Description:

Department



UNIVERSITY EVENTS AND CONFEREN (UA-UECO-IUINA)



Department Information



University Communications and Marketing, which includes the University Events team, provides strategic leadership to protect, advance, and elevate the university's brand and reputation in Indiana and around the world by creating guiding resources for and collaborating with communications and marketing partners across all IU campuses, schools, departments, and centers. The University Events team strives to create world-class events and experiences for Indiana University and has the honor of overseeing many of the university's most treasured occasions.



Job Summary



This position supports the daily operations of the University Events communications team.


Department-Specific Responsibilities

• Stays current with communication trends, best practices, and emerging technologies.


• Assists with the drafting and editing of content and design across multiple mediums for promoting and supporting events.


• Performs routine administrative tasks related to communications, such as drafting, editing, or posting electronic or print materials, web content, social media posts, or other digital content.


• Assists with editing and execution of print mailings and interdepartmental, external, and email communications.


• May monitor relevant social media and news sites and respond to inquiries to provide information.


• Manages accuracy of mailing and distribution lists; makes regular updates as there are staffing and/or process changes.


• Prepares reports, communications timelines, and calendars; monitors the progress of communications toward relevant deadlines.


• Utilizes various communications software programs and delivers communications in multiple formats to a variety of audiences.


• May serve as a resource to lower-level Communications Assistants and student interns.


• May include additional duties in support of other office functions, administrative needs, or special projects.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


Education



Required

• High School Diploma or equivalent (such as HSED or GED).

Work Experience



Required

• 2 years in relevant field.

SKILLS



Required

• Proficient communication skills.


• Maintains a high degree of professionalism.


• Demonstrated time management and priority-setting skills.


• Demonstrates a high commitment to quality.


• Possesses flexibility to work in a fast-paced, dynamic environment.


• Highly thorough and dependable.

Preferred

• Possesses basic HTML programming skills.


• Demonstrates effective time management and prioritization skills.


• Ability to avoid errors or misinformation.


• Ability to handle multiple communication tasks and projects simultaneously, often with tight deadlines.

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.


Requires occasional travel to other IU campuses in Indiana.



Work Location



Indianapolis, Indiana


This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Part Time Employee


FLSA: Nonexempt


Job Function: Part Time Employee


Job Family: Part Time Employee


Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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