This job listing has expired and the position may no longer be open for hire.

Executive Assistant / Global Program Manager (BE2/3) - North America at ERM Europe Limited in Austin, Texas

Posted in Nonprofit - Social Services 30+ days ago.

Type: Full-Time





Job Description:

Key Responsibilities

Diary and schedule management


  • Providing full diary management - across multiple time zones.

  • Meeting and call organisation, including documentation, agendas, excel spreadsheets and presentation material as well as meeting attendance, taking and distributing minutes and managing progression of agreed actions.

  • Proactively and effectively managing email correspondence (reading all emails, responding, deleting and archiving where appropriate) with key senior internal and external stakeholders.

  • Organising complex multi-city, and multi-country conference calls across global time zones with internal and external stakeholders.

  • Supporting meetings and travel (Global)

  • Managing global travel bookings, visa and passport applications.

  • Booking restaurants, taxis, couriers and venues.

  • Completing personal and credit card expense reports.

  • Adhering to internal risk assessment procedures including completing travel risk assessments, individual Health & Safety Plans, etc.

Providing analysis and support for projects


  • Communications and presentation development.

  • Data analysis, interpretation and presentation.

  • Program-level KPI tracking

  • Ad-hoc administrative and project support to the wider team

Desired skills


  • Extensive experience providing personal assistance to senior leaders within an international company. A background in professional consulting services is preferable but not essential.

  • Degree educated or equivalent.

  • Digitally savvy and proficient in MS office suite programmes (Outlook, Excel, PowerPoint, Word, SharePoint, PowerBI) and Adobe Acrobat.

  • Excellent communication and numerical skills.

  • Demonstrates a personable and flexible attitude. In this role as you may occasionally be required to work after hours or across different time zones.

  • Demonstrates good time management and ability to prioritise and multi-task.

  • Demonstrates a positive, “can-do” attitude.

  • Gains confidence and trust of others.

  • Learns and develops from experience and other people, adapts appropriately to new situations.

  • Possesses enthusiasm, self-motivation and drive for results.

  • Promotes collaboration.

  • Achieves good execution and follow through

  • prior Salesforce reporting experience would be beneficial.





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