Manage finance operations, including budgeting, inventory, reconciliations, payroll, accounts payable, accounts receivable, tax filings, closing the month, and preparing monthly and annual financial reports.
Assist the Vice President and Operations Director in managing and implementing projects - e.g., assist with data entry, keep track of service committee reports, and organize electronic filing and storage system.
Proactively track the progress of project plan-related tasks and provide internal updates and adjustments where necessary.
Field calls and e-mails from purchasing agents/vendors/subcontractors and be prepared to answer any/all pertinent questions and information regarding accounts payable and receivable.
Establish and maintain vendor and subcontractor relationships to ensure prompt payment of invoices and orders. This will include collection and organization of subcontractor agreements and insurances.
Facilitate pre-construction processes-e.g. project estimating, collecting subcontractor bids, and permitting.
Other duties as assigned.
Qualifications
Must be highly organized, accurate, and detail-oriented, with the ability to follow procedures and meet deadlines.
Familiarity with residential construction and its processes.
Proficient with QuickBooks Desktop (Premier Plus Contractor).
Ability to analyze financial data and prepare financial reports and statements.
Working knowledge of all phases of the accounting cycle.
Ability to calculate, post, and manage accounting figures and financial records.
Ability to identify and correct financial discrepancies.
Must possess a high level of proficiency using the Internet and software such as MS Word, Excel, and PowerPoint.
Strong math, writing, and communication skills.
Ability to work productively with minimum supervision; must be a creative and dynamic self-starter, comfortable with taking the initiative.
Ability to coordinate and lead multiple projects simultaneously.
Knowledge of the residential construction and design processes.