Pacific Impact Zone is an organization located in Honolulu, Hawaii. The company is on a mission to scale Hawaii's defense economy by bringing contract vehicles and critical skills training to the islands.
Full Job Description
Pacific Impact Zone is looking for experienced and reliable Administrative Assistants to work in the office at the Foreign Trade Zone, full-time, Monday to Friday. Office admin tasks may include general office work, light bookkeeping, calendar management, and clerical duties. You will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. The office administrator ensures smooth running of the company's offices and contributes to driving sustainable growth.
Responsibilities
MUST have at least 3 years of RECENT office work experience.
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support timekeeping and bookkeeping procedures
Manage scheduling calendar for conference room. (MS365 Bookings)
Create and update records and databases with personnel, financial and other data. (SharePoint)
Track office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned. (Excel/PowerPoint)
Support staff members as needed. (Outlook, Word, Excel, PowerPoint, Monday.com, Canva, bookkeeping)
Coordinate office activities and operations to secure efficiency and compliance to company policies.
Skills
Top candidates will be tested on skills (Word, Excel, Power Point, Outlook, Bookkeeping)
Proven experience as an office administrator, office assistant or relevant role
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office procedures and basic accounting principles
Excellent knowledge of MS Office and typing skills.
Need someone who learns fast and moves quickly with the ability to work independently.
Flexible hours between 7:00 AM and 5:00 PM, Monday to Friday depending on support needs.
Location: Foreign Trade Zone 521 Ala Moana Blvd., Honolulu 96813. Parking or a bus pass is provided.
Job Type: Full-time
Pay: $45k to $60k per year and the pay rate is based on your recent work experience and skill level.
Benefits: Health insurance, Dental, Vision, 401k match, Paid time off, Short Term disability, life Insurance, paid parking