Workplace Specialist at Lytx, Inc. in San Diego, California

Job Description:

Lytx, Inc. is proud to be an equal opportunity/affirmative action employer and maintains a drug-free workplace. We are committed to attracting, retaining and maximizing the performance of a diverse and inclusive workforce. EOE/M/F/Disabled/Vet.

Workplace Specialist
India

Full time
R-3328

Job Description: Workplace Specialist

Position reports into: Director, Workplace & Real Estate, People and Corporate Operations

Contractor

Position Summary:

The Workplace Specialist provides proactive oversight of all facilities, maintenance operations and services at the Lytx India sites. Replies to customer needs, responds to work orders, leads projects and provides input and expertise. As the primary site lead, you are the main contact for all service vendors at the India spoke and hub offices, as well as first on call for security, maintenance and after-hour facilities support. Our ideal candidate is passionate about representing Lytx’s culture and values by providing a great experience to our team, clients, and vendors. Opportunity to enhance or establish best practices for building operations and site services for the San Diego office and our growing business.

What you get to do

• Oversee building maintenance, safety and security, while ensuring facilities are well equipped and maintained
• Conduct periodic building audits, document, update and bring issues to the attention to team for repair or improvements through submitting building workers and/or raising them to the Lytx Facilities team
• Assist with ensuring “as-built” drawings and reservation tool are accurate by reporting changes or discrepancies to Facilities for software updates to Eptura (space and reservation tool)
• Submit work orders to site landlord as needed (i.e. temperature adjustments, leaks, etc.)
• Meet with onsite vendors as needed
• Ensure rooms are maintained; coordinate conference room cleanliness and setup
• Print and install signage. Coordinate vendor and in-house installation
• Work to keep conference room and digital signage technology in check
• Prioritizes and schedules work to ensure site services are completed based on urgency with minimal interruption to operations
• Problem solves using expertise, analysis and judgement
• Budget, plan and schedule building repairs and small scaled renovations
• Provides the evaluation of bids and contracts; create and issue POs as well as resolve invoice discrepancies
• Monitor work orders and tracks completion
• Works cross-functionally, ensuring prompt customer service on all service requests and projects
• Manages furniture reconfigurations, employee moves, and other project work as required at all Lytx sites
• Work with teams on event setups and liaise with vendors as needed. Provides room set-up and catering services for scheduled meetings. Ensure the event runs smoothly
• Maintains safety and security protocol, beverage services, mail services, supply orders, catering, expense reporting, work orders, security systems, badge creation and other as needed
• Liaise with Employee communications to ensure information regarding building closures, construction and other building impacts are communicated correctly. Ensure digital signage messaging is maintained
• Communicate and oversee onsite janitorial crew, providing direction to the day porter and to the night crew in order to maintain cleanliness and order throughout the site
• Provide “on call” responsibilities for emergency after hour building issues and security 24/7
• Ensure all preventative maintenance, necessary maintenance and repairs to the buildings electrical, HVAC and plumbing systems are handled correctly by service providers.
• Conducts periodic building audits, documents, updates and brings issues to the attention of management for repair
• Oversee emergency and security procedures. Maintain security cameras and building access control.
• Participate in safety meetings and activate safety measures.
• Ensure that all contractors adhere to safety and security guidelines and perform according to the terms and conditions of their contract
• Ensure that all fire, life safety and other safety programs are established and followed.
• Provides an exceptional employee experience through ensuring employees are onboarded correctly, answering inquiries, providing wayfinding, providing tours and new hire swag
• Provide solutions to problems based on knowledge and best judgment
• Special projects may be assigned as needed
• All other duties and responsibilities as assigned

What You’ll Need:

• Proficient in speaking English and Kannada Language
• High School Diploma or GED required; undergraduate degree is a plus
• Ability to work independently with minimal supervision
• Flexibility to handle changing priorities and projects
• Experienced in reading and interpreting building drawings and schematics
• Ability to handle multiple projects and make decisions
• Excellent customer service skills
• Minimum of five years’ experience in vendor management and building maintenance; commercial office experience is a plus
• Proficient computer skills in MS Office including Work, Excel, PowerPoint and Outlook
• Understanding of OSHA and ADA regulations
• Knowledge of computerized work order system operations and basic code requirements
• Team player and able to collaborate
• Excellent written and communication skills
• Experience and discretion in handling confidential information and circumstances
• Ability to maintain a calm demeanor in emergencies
• Physical Requirements: must be able to lift 50 pounds or more, climb up and down stairs and stand/walk for long periods of time
• Ability to travel as needed

____________

Lytx is powered by cutting-edge technology and Happy People. You want to use your powers

for good, and that’s exactly what we do at Lytx. Our team is made up of hungry, humble, and

capable people who are making a difference every day with technology that helps save lives each

year.

Lytx, Inc. is proud to be an equal opportunity/affirmative action employer. We are committed to attracting, retaining and maximizing the performance of a diverse

and inclusive workforce. EOE/M/F/Disabled/Vet.

Innovation Lives Here

You go all in no matter what you do, and so do we. At Lytx, we’re powered by cutting-edge technology and Happy People. You want your work to make a positive impact in the world, and that’s what we do. Join our diverse team of hungry, humble and capable people united to make a difference.

Together, we help save lives on our roadways.

Find out how good it feels to be a part of an inclusive, collaborative team. We’re committed to delivering an environment where everyone feels valued, included and supported to do their best work and share their voices.

Lytx, Inc. is proud to be an equal opportunity/affirmative action employer and maintains a drug-free workplace. We’re committed to attracting, retaining and maximizing the performance of a diverse and inclusive workforce. EOE/M/F/Disabled/Vet.

About Us

Lytx® is a leading provider of video telematics, analytics, safety and productivity solutions for commercial and public sector fleets. Our unrivaled Driver Safety Program, powered by our best-in-class DriveCam® Event Recorder, is proven to help save lives and reduce risk. We harness the power of video to help clients see what happened in the past, manage their operations more efficiently in the present and improve driver behavior to change the future. Our customizable services and programs span driver safety, risk detection, fleet tracking, compliance and fuel management. Using the world’s largest driving database of its kind, along with proprietary machine vision and artificial intelligence technology, we help protect and connect thousands of fleets and more than one million drivers worldwide. For more information, visit www.lytx.com, @lytx on Twitter, LinkedIn, our Facebook page or YouTube channel.

Privacy Notice: If you are a California resident: We collect, use, disclose, and retain personal information in accordance with our Privacy Policy. Lytx does not sell or share (as defined in the California Consumer Privacy Act of 2018, as amended) your personal information.

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