Administrative Assistant at University of Pittsburgh in Pittsburgh, Pennsylvania

Job Description:

Administrative Assistant

UPMC Hillman Cancer Center is seeking an administrative assistant who will provide support for our faculty members as well as tasks for the main office in the Hillman Research Pavilion.
This position is responsible for maintaining the day-to-day administrative operations for HCC faculty. This includes a variety of responsibilities such as: grant and manuscript preparation, prepare various research projects documentation, manage and schedule travel arrangements, maintain publication library, responsible for all faculty correspondence, maintain faculty calendar and schedule all meetings, conference calls, itineraries, prepare all correspondence, letters of support and other research documents, maintain faculty curriculum vitae, annual evaluations, reports, website, assist with teaching handouts, meeting presentations, posters, keep track of budget balance and reports, maintain and ensure compliance of administrative paper works for lab personnel, interact with representatives of supply chains, obtain quotations, and maintain and adhere to IRB, IACUC protocols and all other annual renewals and regulations.

Main office responsibilities will include but not exclusive to managing shared freezer space, managing a shared equipment file, and assisting in management of distribution lists.
Computer skills require proficiency in Microsoft Word, Excel, and MS Outlook, with other possible computer skills such as EndNote, PowerPoint, PubMed, and online grant submission mechanisms such as Peris and Assist. Other software skills such as Adobe Photoshop and Adobe Illustrator are a plus.

A Bachelor’s degree or HS Diploma with equivalent experience is required for this position.

Job Summary

Performs administrative and general office support work.

Essential Functions

Incumbent must have excellent organizational and communications skills. Must be able to manage multiple tasks at one time. Must always display a professional demeanor. Must keep current on University systems and rules. Must have strong computer, problem solving, and organizational skills. Work must be accurate, complete, and timely. Experience with Outlook, Teams, Zoom, Microsoft Suite, Excel, PowerPoint, and Endnote is a plus.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant I

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 1

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday

Work Arrangement: Monday - Friday

Hiring Range: $38,911.00 - $43,235.00

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter

PI241191185

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