Administrative Assistant - Hilton Austin at Hilton Global in Austin, Texas

Job Description:

The Hilton Austin is located at the center of downtown and attached to the Austin Convention Center. It boasts over 800 rooms and over 100,000 sq. foot of meeting space. We have been voted the #1Best company to work for in the US and we are managed by Hilton! The General Manager is looking for an administrative assistant due to a recent relocation. This is a great opportunity for someone that loves the administrative, working alongside an amazing team, and wants to grow their career with Hilton!

This position is hourly and will be working Monday - Friday from 8:00am -4:30pm.

What will I be doing?

Provides Administrative support to the General Manager and including typing, filing, answering telephones, maintaining appointment calendar, making travel arrangements, note-taking and other general office duties. Opens incoming mail and distributes accordingly. Routes mail, faxes and other printed matter. Prepares and types correspondence and fairly complex numerical/financial reports, as directed. Supports other departments as necessary.

• Opens incoming mail, dates stamps and distributes accordingly. Sends outgoing mail, both interoffice and outside of the hotel. Routes mail, faxes and other printed matter.
• Prepares and types correspondence and fairly complex numerical/financial reports, as directed. Prepares correspondenceon behalf of management. Duplicates, copiesand distributes materials for the office.
• Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner.
• Uses the property's email system and maintains their email box, as is policy. Additionally, this position may or may not have access and/or control over the email box of their supervisor(s).
• Appropriate business use of telephone and voicemail system.
• Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests as appropriate.
• Attend property staff meetings, General Manager briefings and other department/ management meetings to ensure two-way communication.
• Coordinate site inspections for Group, IBT, and Leisure Sales Team Members.
• Facilitate site inspections for Event Sales Center and for "walk-in" sites- full knowledge of meeting space, set-up types, capacities, menus, amenities, restaurants, and specific room types.

The Benefits

We support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits.

• Medical Insurance Coverage Options - for you and your family. Able to enroll after 90 days of employment
• Vision, dental, life and disability insurance
• Mental Health Resources
• Best-in-Class Paid Time Off (PTO) - you can accrue up to 144 hours of PTO in your first year of employment.
• Go Hilton travel discount program: 100 nights of discounted travel per calendar year
• Participating in the 401(k) Plan and company match is the perfect way to save for the future. We match 100% of every dollar eligible TMs contribute up to 3% of pay, plus 50% of every dollar contributed on the next 2% of pay.
• Career growth and development


• Team Member Resource Groups

• Recognition and rewards programs
• Access to your pay when you need it through DailyPay
• Debt-free education: Access to a wide variety of educational credentials (ex. college degrees, high school completion, English-language learning, digital literacy, professional certificates and more)

• Inclusive family-building and fertility benefits
• Expanded bereavement leave.
• Adoption Assistance program

• Employee stock purchase program (ESPP) - purchase Hilton shares at 15% discount
• Complimentary parking
• Team Member Lunches in team member cafe