Part-Time Clinical Data Coordinator at Indiana University in Indianapolis, Indiana

Job Description:

Department



PATHOLOGY AND LABORATORY MED (IN-PATH-IUINA)



Department Information



The Newborn Screening Program is a state mandated, public health initiative that involves testing dried blood spots collected from the heel of every baby born in Indiana. Through screening, we are able to detect various genetic and metabolic disorders so that treatment can be initiated prior to symptoms.



Job Summary



This position involves entry of demographic data about the baby, used to interpret results, and allows us to report all of this data to the Indiana DOH, as well as the hospital/midwife submitting the screen.


Department-Specific Responsibilities

• Completes data entry while maintaining quality assurance and quality control through established procedures to identify and resolve data errors.


• Contacts submitters to obtain missing and inaccurate data, or samples needing recollection.


• Responds to and resolves queries in a timely fashion.


• Assists in sending patient reports and follow-up letters to appropriate clients.


• Sends out "kit" supplies to participating birthing centers.


• Separates samples appropriately for short and long-term storage.


• Helps with basic clerical tasks including filing, copying and faxing.


• Demonstrates knowledge the screening process, tests involved and rules/laws that govern the program. Follows all SOP's to ensure a consistent, quality approach to all tasks. Participates in the development and modification of processes and assists in establishing good workflow.


• Works with the Department of Health and all state designated partners to ensure timely follow-up and treatment through a comprehensive follow-up program.


• Participates as a collaborative partner in a team-based environment.


• Completes data management activities including data collection, data entry, and preparation and maintenance of regulatory documents. Maintains quality assurance and quality control through established procedures and by identifying and resolving data errors.


• Extracts data from source documents and completes electronic case report forms.


• Contacts outside healthcare providers to obtain subject records and information.


• Assists team with creation of source document tools.


• Assists with document preparation for audits.


• Creates and maintains regulatory documents.

Qualifications



EDUCATION



Required

• High school diploma or equivalent (such as GED or HSED).

Preferred

• Associate's degree in Medical Administration, business, or related field.

WORK EXPERIENCE



Required

• 2 years of experience in a medical setting, working with medical records, or related field.

SKILLS



Required

• Ability to effectively communicate and exchange information.

Working Conditions / Demands



The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Indianapolis, Indiana



Work Hours



The NBS Lab is open Monday - Saturday, 6:00 a.m. until 4:30 p.m., with the heaviest workload on Mondays and Fridays. This role requires availability during this timeframe.


Early morning hours are most desirable.


This position has the expectation of working 2 Saturdays a month.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Part Time Employee


FLSA: Nonexempt


Job Function: Part Time Employee


Job Family: Part Time Employee


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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



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