Academic and Operations Supervisor (Project Management Coordinator) at Indiana University in Indianapolis, Indiana

Job Description:

Department



IUPUI SCHOOL OF LIBERAL ARTS (IN-LART-IUINA)



Department Information



Founded in 1972 as the only public liberal arts higher education institution in the Indianapolis area, the Indiana University School of Liberal Arts in Indianapolis is proud of our heritage and excited that the liberal arts model of education is more relevant today than ever before. Our school's signature strengths are the breadth of disciplines and distinguished faculty that encourage students to discover their passions, view issues and challenges from various perspectives, and apply what they have learned to make a difference in their communities, the state, and the world.



Job Summary



Department-Specific Responsibilities

• Provides a high level of program management, communications, operational, and administrative leadership.


• Provides project, events, operational, and administrative support to the Dean's Office and departments within the IU School of Liberal Arts.


• Performs supervisory responsibilities on the Administrative Shared Services Team.


• Reports to the Academic and Operations Manager.


• Identifies operational issues and/or areas of improvement and implements solutions to improve processes and operational efficiency.


• Develops, plans, and directs special projects and events.


• Demonstrates a high level of systems knowledge and adaptability.


• Establishes work priorities, conducts performance reviews, and provides corrective action of assigned staff as needed.


• Communicates organizational needs, educates, and develops assigned staff members.


• Manages professional relationships among the team members.


• Manages faculty searches including HR systems, candidate communications, interview logistics, and search committee support.


• Provides administrative support for faculty annual reports and reviews.


• Provides project, meeting, and limited technical system support to associate deans, faculty committees, and/or departments (e.g., Canvas, CARMin, Microsoft Teams).


• Partners with the Communications and Marketing department on School-wide communications.


• Supports the School of Liberal Arts annual awards process.


• Files and/or digitally archives School materials as applicable.

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication.


• Develops a schedule designed to meet necessary deadlines and communicates with team members.


• Monitors project progress and handles highly complex issues that arise.


• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.


• Allocates tasks and assignments to lower-level appointed staff and monitors their performance.


• Performs a variety of administrative skills and prepares correspondence related to the project.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Bachelor's degree in business, management, communications, or related field.

WORK EXPERIENCE



Required

• 4 years of relevant experience.

Preferred

• Supervisory experience.

SKILLS



Required

• Demonstrated project management skills.


• Proficient communication skills.


• Excellent collaboration and team building skills.


• Demonstrated time management and priority setting skills.


• Effective interpersonal skills.


• Ability to lead/manage others.


• Ability to drive multiple projects to successful completion.

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



IU Indianapolis


Indianapolis Indiana



Advertised Salary



$45,000 - $50,149 per year based on experience.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Mastery


FLSA: Nonexempt


Job Function: General Administration


Job Family: Project Management


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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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