Office Support Specialist - Sociology at University of Illinois in Urbana, Illinois

Job Description:

Office Support Specialist - Sociology




College of Liberal Arts & Sciences



University of Illinois at Urbana-Champaign



Job Summary

Perform office and clerical duties for the Department of Sociology head, faculty, and graduate and undergraduate students. The incumbent must prioritize multiple tasks and deadlines to complete work timely and proficient.



Duties & Responsibilities




Office Support
• General office work including filing, copying, answering telephones, and conference room reservations
• Distribute US and Campus Mail and assist faculty, staff, and students with Campus Ship
• Serve as the Unified Communications coordinator for the department's telephone needs
• Department liaison to Facilities and Services
• Manage building access, key inventory, distribution, and ICard security access to Lincoln Hall and the Sociology Suite for the department
• Manage all aspects of requesting course evaluations from faculty and Teaching Assistants each semester
• Set up access for faculty, staff, and graduate students' personal pages on the Sociology website
• Organize AV equipment and technology for conference rooms and offices for faculty, staff, and graduate students
• Investigate and resolve computer and copier/printer-related problems with faculty, staff, and graduate students
• Liaise with Atlas for technical issues, follow up to confirm problems are resolved, and coordinate purchasing of computer hardware, software, and other needs for the department
• Manage the scheduling, checking out, maintenance, and repair/upkeep of department space and equipment
• Coordinate meetings and event preparations for the department, spring convocation, and events for new students as needed by the Undergraduate Advisor
• Other duties as assigned, to further the mission of the department



Purchasing
• Prepare approved travel arrangements and purchases for faculty, staff, and graduate students with TCard, PCard, and iBuy
• Manage the department supplies inventory and the purchasing of supplies through iBuy or other vendors
• Process reimbursements for faculty, staff, students, and outside visitors to the Sociology Department



Inventory

• Maintain inventory database via Fabweb; conduct physical inventory on a bi-annual basis.
• Ensure required items have P-tags
• Manage the process of transferring items, including unused and broken equipment for surplus or disposal



Required Qualifications

1. High school diploma or equivalent.


2. Any one or combination totaling two (2) years (24 months) from the categories below:
   
   
   1. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
      
      
      • 30 semester hours equals one (1) year (12 months)
      
      
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      
      
      • 90 semester hours equals two (2) years (24 months)
      
      
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
      
      
      
      
   
   
   2. Work experience performing office/clerical activities, including the use of computer systems.
   
   
   
   


3. One (1) year (12 months) of work experience comparable to the second level of this series.

Successful candidates will have:

• Ability to communicate effectively with others
• Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents
• Awareness of, and sensitivity to, cultural and linguistic differences. Commitment to diversity and inclusion
• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines
• Ability to effectively multi-task and stay organized
• Effective time management skills
• Ability to maintain confidentiality in all business matters
• Working knowledge of grammar, spelling, and punctuation
• Ability to acquire knowledge of activities and programs carried out in the Department of Sociology
• Ability to acquire knowledge of University and College requirements, procedures, rules, and regulations
• Ability to work independently, while contributing as part of a professional office team
• Computer experience including Microsoft Office Suite

Appointment Information


This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The salary for this position is set by a collective bargaining agreement and the rate for the position is $20.718/hour. Sponsorship for work authorization is not available for this position. This position is on-site at the University of Illinois Urbana-Champaign campus.


For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .



Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on June 18, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.


For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops: https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois


The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.


The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1024359
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
Apply Now