Billing Coordinator at Buchanan, Ingersoll & Rooney in Tampa, Florida

Job Description:

Job Category: Billing
Risquisition Number: BILLI001081
Posted: May 22, 2024
Full-Time
Tampa, FL 33602, USA

Job Details

Description

Billing Coordinator

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive,
industry-leading legal, business, regulatory and government relations advice to our regional, national
and international clients.

We are currently recruiting for a Billing Coordinator with 3+ years legal billing experience in our Tampa,
FL office. The Billing Coordinator plays an important role in the Finance team and is responsible for issuing accurate and timely invoices, on a monthly basis or upon request, for an assigned number of attorneys. Duties include incorporating attorney edits to monthly proformas, finalizing, and submitting invoices to clients electronically or by mail.

This position may be fully remote with the exception of occasional necessary trainings, meetings, or
projects. Applicants must live within one hour commute time of office location.

Key Responsibilities

• Reviews and edits monthly proformas as instructed by the Billing Attorney via the 3E proforma
  portal.
• Verifies accuracy of billing and supporting documentation, as required.
• Finalizes and distributes invoices in accordance with Firm and Client guidelines.
• Researches and responds to billing inquiries from both attorneys and clients in a timely and
  professional manner.
• Maintains addresses, invoices templates, and e-billing information within the 3E system.
• Submits invoices by mail, email, and to third party e-billing sites via E-Billing Hub as required.
• Assists e-billing team with setting up matters for e-billing on vendor sites and within 3E.
• Coordinates appeals for rejected invoices.
• Provides client accruals, status updates and budgets upon request.

Skills and Requirements

• Associates Degree with emphasis in business or accounting, or equivalent work experience
  preferred.
• 3+ years prior experience with billing or other accounting functions desirable.
• Experience in a law firm or other professional service environment a plus.
• Familiarity with Elite 3E, Elite Enterprise or Aderant financial systems a plus.
• Flexibility to work overtime and weekends, if needed.
• Demonstrated proficiency with Microsoft Office, especially Excel and Word.
• Ability to organize and prioritize workload.
• Excellent communication skills, both written and verbal.
• Knowledge of electronic billing processes and procedures preferred.

Buchanan Ingersoll and Rooney offers outstanding benefits that include:

• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program
• Generous Paid Time Off
• Paid Holidays including a floating holiday
• WorkWell wellness program – free use of Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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