Program Manager at Meharry Medical College in Nashville, Tennessee

Job Description:

This position Coordinates and manages office activities and workflow processes to ensure smooth efficient operations within the Department of Biomedical Sciences. Performs administrative support duties to the Chair, the Director of PhD Program, and the Director of MHS program. Makes work-related decisions in accordance with existing policies and procedures. Position will enter vendor payments in Workday, contracts in the Novatus system, assist in administering exams using the ExamSoft software. Position may perform designated duties of immediate supervisor during periods of absence.



Daily Operations

• Oversee effective and efficient daily operations to support department goals and coordinate overall logistics to ensure successful departmental mission; serve as primary administrative point of contact and contribute to the overall success of the department through oversight of assigned projects and deliverables


• Assist the Director of the PHD Program with planning, administering, and coordinating the activities and objectives of the PhD Program, including organizing all the Director's meetings and drafting review and progress reports.


• Provide support to the Director of MHS program for overall implementation of the tracking and evaluation plan, including collecting and analyzing program data to assess program effectiveness and drafting progress reports.


• Coordinate with other administrative assistant of the school to manage multiple programs, ensuring compliance with all applicable regulations


• Manage daily financial expenditures; approves and monitors budget expenditures; maintains fiscal records and oversees daily aspects of budget management, including monitoring available funds balances; develop budgets for grants

• Performs other related duties as assigned.

• Must have excellent analytical and problem-solving skills


• Must be Excel and MS Word proficient with financial skills


• Must have a knowledge of grants preparation and management


• Program planning and implementation skills


• Knowledge of budgeting, cost estimating, and fiscal management principles and procedures


• Ability to take initiative and work independently is required


• Excellent organizational and interpersonal skills


• Outstanding verbal and written communication skills


• Ability to exercise good judgment and prioritize for the timely fulfillment of responsibilities

• Master's degree (M.B.A. or M.A.) from an accredited college or university with at least two (2) years of directly related management expertise in fiscal services and administration experience required; or BA from an accredited college or university with at least 4 years of fiscal and administrative experience.