Operations Coordinator at VectorUSA in Torrance, California

Job Description:

VectorUSA

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

CCPA disclosure notice below

VectorUSA is looking for an Operations Coordinator for our Torrance office. This is an opportunity to join the expanding team of a well-established, growing technology company. This is an office job, and this person will work side-by-side with other office personnel.

Note: This is NOT a live event or production support position.

VectorUSA is a premiere technology company, designing, building and maintaining voice, data and video networks throughout the country. With 30+ years of experience and more than 350 employees, we work closely with our technical partners to provide customized solutions for public and private K-12 and higher ed schools, ports and terminals, hospitals, large and small commercial enterprises, and state, local, and federal agencies.

We understand the complex demands of todays dynamic technology environment. The breadth of our services and the depth of our expertise give us exceptional abilities to deliver the best network solutions for our customers. As Vector expands our range of services, we continue to deliver smart technology solutions including Unified Communications and Collaboration, Innovative Infrastructure, Intelligent Surveillance, and Managed Solutions, helping businesses operate more securely and efficiently.

Responsibilities (including but not limited to):

• Read/Interpret WO, SOW, PROPOSAL, QUOTE, ESTIMATE
• Gather/organize receivables from Sales/Estimation (Prints, BOMs, etc.)
• Job Start Meeting Coordination
• Crew and/or Site Lead assignments
• Contact Purchasing for material availability, staging and ordering
• Contact Warehouse for tools/equipment availability, staging, etc.
• Allocate manpower and adjust Scheduler software accordingly
• Contact customer to confirm proposed start and end dates
• Confirm schedule with PM/Lead/Technician
• Change Order and RFI Processing
• Job Financial Tracking, monitoring budgets against performance
• Daily log verification
• Job Closeout/Auditing
• Field Training Coordination
• Coordination with customer on altered timelines/schedules/issues/demands
• Create project plans/project schedules
• Coordination with sub-contractors
• Schedule site walks with customer contacts
• Coordinating site clearances, badging procedures, etc.
• Coordinate with Project Manager/Site Lead on Container Deliver/Material Management/Shipping/etc
• Pulling appropriate permits
• Coordinating travel arrangements

Minimum Requirements:

• High School diploma or GED
• Excellent communication skills; strong customer service skills
• Must be proficient with Microsoft Word, Excel, Outlook
• Must be able to pass a post-offer drug screen, physical, background check, and Livescan fingerprint checks
• Must have reliable transportation and valid drivers license

Preferred Requirements:

• Ability to work independently, establishes priorities, and proceeds with objectives without direct supervision
• Strong communications skills
• 4 year college degree
• Attention to detail
• Ability to communicate and work within a team oriented environment
• Base understanding of Vectors solutions and service offerings
• Good organizational skills
• 2+ Years experience with Microsoft Office products
• Microsoft Excel experience
• FileMaker experience
• Microsoft Project experience a strong plus
• Familiarity with the use of personal computers and various software packages
• A clean driving record and drug-test required

Compensation Range Starting at: $25.00 hr. (Full-time) and a comprehensive benefits package including medical, dental, and vision; paid vacation and holidays; and a 401k matching program.

VectorUSA is a proud Equal Opportunity Employer/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS

VectorUSA and/or any affiliated entities (collectively, the Company or we) provide this California Privacy Notice (Notice) to describe our privacy practices with respect to our collection of Personal Information as required under the California ConsumerPrivacy Act (CCPA). This Notice applies only to job applicants and candidates for employment who are residents of the State of California and from whom we collect Personal Information as defined in the CCPA.

1. Information We Collect from or About Job Applicants
   We may collect Personal Information from you in a variety of different situations and using a variety of different methods, including, but not limited to, on our website, your mobile device, through email, in physical locations, through written applications, through the mail, and/or over the telephone. Generally, we may collect, receive, maintain, and use the following categories of Personal Information, depending on the particular purpose and to the extent permitted under applicable law:

CATEGORY: Personal Identifiers

EXAMPLES: Name, alias.

Retention Period: If hired, then name will be retained permanently, and the rest will be retained for duration of employment plus 10 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: Contact Information

EXAMPLES: Home, postal or mailing address, email address, home phone number, cell phone number.

Retention Period: If hired, this data will be retained permanently.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: Pre-Hire Information

EXAMPLES: Information provided in your job application or resume, information gathered as part of background screening and reference checks, pre-hire drug test results, information recorded in job interview notes by persons conducting job interviews for the Company, information contained in candidate evaluation records and assessments, information in work product samples you provided, and voluntary disclosures by you.

Retention Period: If hired, this data will be retained for duration of employment plus 10 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: Employment History

EXAMPLES: Information regarding prior job experience, positions held, and when permitted by applicable law your salary history or expectations

Retention Period: If hired, this data will be retained for duration of employment plus 10 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: Education Information

EXAMPLES: Information contained in your resume regarding educational history and information in transcripts or records of degrees and vocational certifications obtained.

Retention Period: If hired, this data will be retained for duration of employment plus 10 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: EEO Information

EXAMPLES: Gender, racial or ethnic origin, disability, and veteran status information you voluntarily provide to us so that we can comply with Equal Employment Opportunity and/or affirmative action reporting obligations as a federal government contractor.

Retention Period: If hired, this data will be retained for duration of employment plus 6 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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CATEGORY: Inferences

EXAMPLES: Based on analysis of the personal information collected, we may develop inferences regarding job applicants predispositions, behavior, attitudes, intelligence, abilities, and aptitudes for purposes of recruiting and hiring assessments and decisions.

Retention Period: If hired, this data will be retained for duration of employment plus 6 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

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Of the above categories of Personal Information, the following are categories of Sensitive Personal Information the Company may collect:

1. EEO Information (racial or ethnic origin)

Personal information does not include:

• Publicly available information from government records.
• Information that a business has a reasonable basis to believe is lawfully made available to the general public by the job applicant or from widely distributed media.
• Information made available by a person to whom the job applicant has disclosed the information if the job applicant has not restricted the information to a specific audience.
• De-identified or aggregated information.

2. How We Use Personal Information and Sensitive Personal Information

The Personal Information and Sensitive Personal Information we collect, and our use of Personal Information and Sensitive Personal Information, may vary depending on the circumstances. This Notice is intended to provide an overall description of our collection and use of Personal Information and Sensitive Personal Information. Generally, we may use or disclose Personal Information and Sensitive Personal Information we collect from you or about you for one or more of the following purposes:

1. To fulfill or meet the purpose for which you provided the information. For example, if you share your name and contact information to apply for a job with the Company, we will use that Personal Information in connection with your candidacy for employment.
2. To comply with local, state, and federal law and regulations requiring employers to maintain certain records (such as immigration compliance records, accident or safety records, and tax records).
3. To evaluate, make, and communicate decisions regarding your job application and candidacy for employment.
4. To obtain and verify background checks, references, and employment history.
5. To communicate with you regarding your candidacy for employment.
6. To comply with Office of Federal Contractor Compliance Program (OFCCP) requirements as a government contractor.
7. To engage in corporate transactions requiring review or disclosure of job applicant records subject to non-disclosure agreements, such as for evaluating potential mergers and acquisitions of the Company.
8. To evaluate, assess, and manage the Companys business relationship with vendors, service providers, and contractors that provide services to the Company related to recruiting or processing of data from or about job applicants.
9. To protect against malicious or illegal activity and prosecute those responsible.
10. To prevent identity theft.
11. To verify and respond to consumer requests from job applicants under applicable consumer privacy laws.

3. Retention of Personal Information

We will retain each category of personal information in accordance with our established data retention schedule as indicated above. In deciding how long to retain each category of personal information that we collect, we consider many criteria, including, but not limited to: the business purposes for which the Personal Information was collected; relevant federal, state and local recordkeeping laws; applicable statutes of limitations for claims to which the information may be relevant; and legal preservation of evidence obligations.

We apply our data retention procedures on an annual basis to determine if the business purposes for collecting the personal information, and legal reasons for retaining the personal information, have both expired. If so, we will purge the information in a secure manner.

4. Sale/Sharing of Information to Third Parties

The Company does not and will not sell your Personal Information or Sensitive Personal Information for any monetary or other valuable consideration. The Company does not and will not share your Personal Information or Sensitive Personal Information for cross-context behavioral advertising.

5. Access to Privacy Policy

For more information, please review the Companys Privacy Policy at https://www.vectorusa.com/terms-of-service-privacy-policy

By reading the PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS, I acknowledge and confirm that I have received and read and understand this disclosure. and I hereby authorize and consent to the Companys use of the personal information and sensitive personal information it collects, receives or maintains for the business purposes identified above.

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