Central Operations Coordinator at Portland State University in Portland, Oregon

Job Description:

Equal Opportunity Employer/Veterans/Disabled


Portland State University


Position Details
Position Details

Proposed Start Date	06/16/2024
Classification Title	Office Specialist 2
Working Title	Central Operations Coordinator
Department	332001 - SDO Student Activities Office
Position Number	D95349
Representation	OP - SEIU/OPEU Local 503
Position FTE	1
End date, if applicable

Position Summary

Brief Description of PSU/School/Dept	Student Activities and Leadership Programs (SALP) mission is to enrich and integrate student’ leadership and academic experiences in order to educate students to be ethical, socially just, and civically engaged leaders on campus and in their larger communities. SALP does this by advising student government and student media, working with the student-run services, coordinating service-learning, overseeing the Portland State Events Board, and advising nearly 150 student organizations and the student-run funding boards.
Position Summary	The Central Operations Coordinator for Student Activities and Leadership Programs has two primary purposes. First to manage the front desk functions for Student Activities and Leadership Program by supervising the four to six student employees and creating a fun, welcoming environment for student leaders who use the facilities and seek services. The second is to coordinate the central administrative functions of the department such as managing keys, inventory, room reservations, and other central services. The Central Operations Coordinator also provides accounting support such as purchasing items online, paying invoices, or reimbursements.
Minimum Qualifications from Classification	Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. Note: College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Additional Minimum Qualifications for this Position	Successful candidate: has excellent written and verbal communication, is organized, able to work as a team in an ever-changing work environment able to pick up and move at least 40 lbs has experience providing customer service in an office environment.
Preferred Qualifications	Experience supervising students. Experience with accounts payable (for example: purchasing, paying invoices, contracts).
Key Cultural Competencies	Creates an environment that acknowledges, encourages and celebrates differences. Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds. Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship	Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours	M-F, 8-5
Total Compensation Range & Benefits Statement	The starting hourly salary rate for this position will be between $17.24/hr and $19.29/hr. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR. An excellent benefits package includes 95% employer-paid health insurance premiums (employees and eligible dependents) and significantly reduced tuition rates for employees and eligible dependents at any of the Oregon Public Universities. After completing six full months employees are eligible to choose between our two employer-paid pension programs in addition to two voluntary retirement programs. Wellness options include access to the PSU Rec Center at a reduced rate and free wellness programs. For a comprehensive view of all PSU benefits, visit the PSU Total Compensation Calculator.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Briefly describe how your qualifications and professional experiences have prepared you for supervising student employees.

   (Open Ended Question)

2. * Please list the computer software you are prepared to use on the job (i.e., MS Word, Excel, Banner, etc.). For each, self-evlauate your skill level.

   (Open Ended Question)

3. * How did you first find out about this position?
   • PSU Website
   • Indeed.com
   • HERCJobs
   • Urban League of Portland
   • Hispanic Metropolitan Chamber
   • Oregon Employment Department
   • Social Media
   • Person Referral
   • Career Builder
   • Glass Door
   • Other - Please describe in the next Question
4. If you selected Other, please describe.

   (Open Ended Question)

Applicant Documents
Required Documents

1. Cover Letter
2. Resume
3. Professional References

Optional Documents

PI241263900

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