Secretary II/Clerk at Stroudsburg Area School District in Stroudsburg, Pennsylvania

Job Description:

Secretary II/Clerk - Stroudsburg Area S D

JOB GOAL:

To assure the smooth and efficient operation of the Office and to continuously improve efficiency and accuracy in the performance of job responsibilities.

ESSENTIAL FUNCTIONS:

• Performs general office duties, including but not limited to telephone/e-mail, intercom message systems, mailing duties, receptionist duties, preparation/editing of correspondence/reports, scheduling, general filing, photocopying, maintaining records, and monthly reports.
• Maintains confidentiality with all District information, including District and school population information. Maintains students records as required.
• Ensures equipment in work area is kept stocked with paper, ink, toner or similar items necessary to their daily use and maintained in working order, addresses minor malfunctions, maintains appropriate inventory and recommends service when needed for issues which cannot be handled in house.
• Processes incoming and outgoing mail including first class mail, packages, overnight express, bulk and priority mail and distributes all appropriately. Coordinates the summer mailing to students and employees relating to class assignments and beginning of year activities and required forms.
• Assists with office support activities to include; duplicating materials, collating materials, reproducing and directing correspondence, refining and changing grammar, punctuation and spelling when necessary, answering questions and handling requests for information, obtaining, gathering, and organizing pertinent data, preparing reports and taking messages.
• Maintains and updates various files (including building level personnel files) in accordance with standardized records management and security procedures for both classified and unclassified materials; retrieves filed documents and materials; and transfers and discards files in accordance with established business procedures and schedules.
• Inputs, maintains, and updates information to generate databases and spreadsheets and compiles information for various reports.
• Maintains and coordinates payroll and employee attendance records for the school.
• Supports office operations with greeting and assisting visitors, providing co-worker assistance when necessary, and providing back-up support for secretaries when needed.
• Assists with coordinating daily announcements, fire drills, and upcoming events calendar.
• Coordinates first day and end of year activities as well as other school business and social functions.
• Checks in all substitutes; makes arrangements for daily needs; prepares coverage for teachers and substitutes; orients new employees; and processes weekly teacher lesson plans.
• Responsible for maintaining inventory and distribution of supplies.
• Performs any bookkeeping tasks associated with the position.
• Maintains a schedule of appointments and makes arrangements for conferences and interviews; takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.
• Stays current in the use of technology and attends trainings and conferences as directed.

Performs other duties as assigned. Performs in accordance with school policy, administrative regulations, state and federal laws.

High School education required; 1-2 years work experience preferred.

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