Product Coordinator at United Holdings LLC in Oklahoma City, Oklahoma

Job Description:

Overview

United Holdings is Now Hiring a Product Coordinator at 5555 W Reno, Oklahoma City, OK 73127. The Product Coordinator is responsible for coordinating all aspects of product sales from order entry to invoicing.

Responsibilities

• Participating in the quoting process as needed by the sales team (confirming product availability, cost, lead time, etc.)
• Entering sales orders in Oracle per the sales order summary and cost sheets provided by sales team
• Entering WIP jobs for capturing freight costs, labor, and materials required to complete a product per customer requirement, and maintaining accurate material demand for parts purchasing
• Entering purchase orders for the product in Oracle and placing with the vendor, through email or supplier portal as applicable
• Tracking and updating the progress of purchase orders, WIP jobs, and sales orders through maintaining Oracle delivery/completion dates, updating status through the Open Sales Order Status Report, and maintaining communication with the sales team so that they can update customers.
• Coordinating work to be done by the branch service team and following up to ensure timely completion
• Monitoring customer credit hold status on sales orders and following up with AR team to ensure timely resolution so that equipment can be procured
• Monitoring PO receipts and ensuring invoicing issues are resolved in a timely fashion with AP team
• Monitoring parts requirements for WIP jobs and coordinating with parts purchasing team to ensure items are available for unit completion as expected
• Verifying costs are reasonable and fully included on WIP jobs, completing and closing jobs to inventory in a timely fashion

• Arranging inbound/outbound freight as applicable
• Generating pick tickets for product ready to ship; ship-confirming (invoicing) upon receipt of BOL from shipping department
• Ensuring all required documents are attached to sales orders and PO’s for audit requirements
• Using open PO/SO/WIP jobs reports to monitor past-due items and resolve/reschedule accordingly, reaching out to involved departments and updating sales team as needed
• Other duties as required

Qualifications

Competencies:

• Demonstrates quality work through accuracy, thoroughness, and attention to detail.
• Exhibits efficiency in problem solving by identifying and resolving problems in a timely manner.
• Strives to continuously build knowledge and skills and share expertise with others.
• Commitment to a standard of excellence in customer service.
• Shows adaptability by effectively responding to frequent change, delays, or unexpected events.
• Exhibits superior dependability by consistently arriving to work on time and as scheduled.
• Contributes to building a positive team environment through commitment, respect and communication.
• Demonstrates professionalism by acting with integrity, high moral standards and personal accountability.
• Shows organizational support by consistently following policy and procedures.

Education/Experience:

• Undergraduate degree in supply chain or general business field.
• Previous experience in procurement department strongly preferred.
• Knowledge of purchasing practices and procedures.
• Knowledge of materials, products, and the commodity market in area of specialization.
• Skill in preparing and analyzing complex technical specifications and bids.
• Skill in establishing and maintaining effective working relationships.
• Prefer candidates with a working knowledge of warehouse and inventory operations.
• Experience with and knowledge of inventory software and programs.
• Strong calculative and analytical skills.
• Excellent verbal and written communication skills.
• Must be able to meet required deadlines and manage time effectively.
• Ability to utilize desktop computer systems, hardware and operating systems.

Physical Activities & Requirements:

• Ability to lift up to 25lbs.
• Ability to sit for long periods of time.
• Work in air conditioned office, outside and workshop.
• Will be required on occasion to work more than 8 hours on one shift.
• Requires occasional bending, stooping, lifting and carrying.
• Reaching or handling with arms, hands and fingers.
• Manual dexterity sufficient to work with fingers (i.e. frequent typing)
• Normal vision with or without corrective lenses.