Administrative Programs Officer I at State of Nebraska in Lincoln, Nebraska
Posted in Other 23 days ago.
Job Description:
The work we do matters!
Hiring Agency:
Transportation - Agency 27
Location:
Lincoln Job Posting
Hiring Rate:
$19.631
Classification Salary Range:
$19.63 - $28.94
Job Posting:
JR2024-00006784 Administrative Programs Officer I (Open)
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
Job Description:
At the Nebraska Department of Transportation (NDOT), we reward our employees' hard work with a friendly and supportive work environment that encourages creativity and innovation. We provide training and career development, advancement opportunities, ample paid time off, work-life balance, and a comprehensive benefits package that includes a matching retirement contribution of 156%.
We reward our employee's hard work with a friendly and supportive work environment and a comprehensive benefits package that includes:
• State-matched retirement contribution of 156%
• 13 paid holidays
• Generous leave accruals that begin immediately
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% employer-paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Fun, inviting teammates
Pay range is $19.631 - $28.938 per hour. The pay rate may be commensurate with education and/or experience within fiscal constraints if approved.
JOB DUTIES:
• Manage the NDOT and State Fuel System and Voyager Fleet Card System.
• Maintain multiple State Agency Fuel Card Accounts and the fuel card inventories for all State Agencies using the Fuel Card system. This includes setting up new Agency accounts with Fuel card providers (US Bank/Voyager).
• Implement policies and procedures for Agencies within the Voyager System.
• Manage and maintain the NDOT Fuel Sites, including the fuel inventory system, fuel card reading pedestals, and fuel dispensing equipment.
• Coordinate repair of fuel site dispensing equipment between District personnel and vendors when necessary. EKOS is the current software used by NDOT for Fuel System Inventory and Management.
• Liaison between the State Fire Marshall's office and NDOT to keep NDOT management current with policy and requirements set forth by the State Fire Marshall office.
• Apply for and manage permits for the NDOT Fuel Sites as mandated by the NE State Fire Marshall Fuels Division.
• Maintain and manage the list of NDOT training and records for certifications for Underground Storage Tank sites.
• Coordinate software system issues either with NDOT Support Staff or with US Bank/Voyager staff.
• Reconcile Voyager weekly/monthly billings for proper expenditure codes and release billing files to NDOT Controller Division for processing of payments.
• Reconcile and produce reports about fuel usage, inventory, and Agency billings as necessary.
• Train and assist other NDOT employees and other State Agency personnel with Voyager Card System software in order to maintain the accounts, card inventories, and fuel purchases.
• Actively be involved in developing new solutions for fuel system management as future needs of NDOT evolve.
• Other duties may be assigned in support of Fleet Management Group
Requirements/ Qualifications:
Minimum Qualifications:
Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management, or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.
Preferred Qualifications:
- Associate Degree or higher in accounting, business management, business administration, or finance.
- Experience producing reports from one or more sources.
- Experience in using standard computer operations and applications is also required.
Other:
Regular and reliable attendance is required.
KNOWLEDGE / SKILLS / ABILITIES
Knowledge of:
- Administrative report preparation practices.
- Record keeping practices.
- Inventory control practices.
- Office procedures and equipment; automated data processing and inventory systems.
- The Nebraska uniform fuel credit card system.
- Laws and regulations that impact the assigned work unit operations.
- NDOT organizational structure, functions, goals, policies, and procedures.
Ability to:
- Develop and maintain inventory control systems.
- Identify and interpret program requirements, policies, and regulations.
- Collect, assemble, and analyze facts and develop conclusions to recommend solutions to problems.
- Interact with agency managers, employees, and the public to gain their cooperation and to establish working relationships.
- Formulate and recommend modifications to operational directives to attain agency goals.
- Oversee and coordinate the fuel credit card program operations.
Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.
