To coordinate and perform a wide variety of department/program activities that will increase department/program efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/program.
Required Qualifications - Education and Yrs Exp:
Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:
Experience
Two plus years of office experience in a related field with some autonomy
Skills & Knowledge
In-depth knowledge of office procedures
Strong organizational skills
Proficient with computer applications
Strong interpersonal skills
Preferred Qualifications:
Knowledge of higher education organizational structure
Event planning/management experience
Website management experience
Department Contact for Recruitment Inquiries:
Gregory LeBlanc
Department Contact Phone Number:
603-646-1462
Department Contact for Cover Letter and Title:
Gregory LeBlanc, Department Administrator
Department Contact's Phone Number:
603-646-1462
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:
Not an essential function
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Coordinates a variety of activities to support department functions.
Monitors and orders department supplies.
Updates and maintains department website within website template and departmental guidelines.
Troubleshoots and orders service of department and building equipment (photocopies and conference room technology).
May supervise student interns and student office assistants.
Percentage Of Time:
15%
Description:
Communication
Serves as primary point of contact representing the department/program to the institution and external constituencies.
Responds to inquiries from alumni, undergraduates, and prospective students.
In the absence of the department/program administrator, records minutes, and prepares documents for Chair review and distribution.
Coordinates a wide range of department publicity and communications; advertises academic prizes, colloquia and workshops, and Honors Program Events; posts electronically events and resources of interest to department majors and minors.
Designs and maintains hallway display cases and departmental brochures.
Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.
Percentage Of Time:
30%
Description:
Event Planning
Coordinates the scheduling of curricular and extracurricular events for the departments.
Reserves venues on and around campus.
Creates and distributes marketing materials for guest lectures, year-end prize events, and open houses.
Orders and coordinates payment for catering at open houses, department meetings, guest lectures prize events.
Collects needed information to pay guest lecturers their honoraria.
Percentage Of Time:
40%
Description:
Information Management
Establishes and maintains department files and databases (e.g. student grades, enrollment, department information) to ensure accuracy and accessibility of information.
Percentage Of Time:
5%
Description:
Schedule Coordination
Maintains multiple schedules such as those for department/program events, room utilization, academic term schedules, Honor Thesis activities and colloquia or workshops.
Coordinates major recurring department activities including those with related departments, external participants, etc.
Coordinates schedules and itineraries and orients new or visiting faculty, staff, and guest speakers.
Percentage Of Time:
10%
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.