Purchasing Coordinator at Samuel, Son & Co. (USA) Inc. in Hermitage, Pennsylvania

Job Description:

At Samuel, we believe every team member brings unique and valuable skills, experiences and knowledge to our thriving business – enabling us to build on over 167 years of success in the metals industry. We offer countless opportunities for our team members to develop and grow in their careers, empower them to make decisions on the job and be a part of driving positive change – within our organization and in the communities where we live and work. If you’re seeking an inclusive, supportive and welcoming workplace to make your mark and grow your career, we have the programs, culture and opportunities to make it happen. We’re stronger together. 

Here are some of the great benefits that we offer:

• Competitive wage


• Paid vacation 


• Annual bonus 


• 3 medical plan options; including HDHP Plan with NO employee contributions and HSA seed money! 


• 401k Plan; Pre-tax and Roth deferral options and fully vested company match 


• Comprehensive wellness programs including discounted gym memberships 


• Tuition reimbursement program


• Flexibility with start and end times (depending on circumstances and position)


• Protective personal equipment is provided or cost of purchase is reimbursed


• Affinity group for women (dependent on location)


• On the job training


• Opportunity for career stability and growth

SUMMARY & SCOPE: Purchasing Coordinator will assist the Purchasing Team and Regional Procurement Manager on a range of activities associated with purchasing goods, materials, supplies, and services with integrity and the organization's best interest. This individual will conduct continuous review and updates on market trends as a source of accurate and up-to-date information for purchasing activities. In turn, they are accountable for entering data into purchasing software and systems, as well as maintain up-to-date supplier and vendor information. This will include, tracking of purchase orders and the status of orders and deliveries. As well as, being able to generate basic purchasing reports and provide statistics. 

RESPONSIBILITIES:

• Maintains consistent high quality and accuracy of work. 


• Review and accurately distribute requisitions and purchase orders. 


• Confers with vendors to obtain information on materials, such as price, availability, and delivery schedule. 


• Assists with determining the method of procurement such as direct purchase or bid for order. 


• Obtains quotes, prepares purchase orders or bid requests from intra and international suppliers.  


• Provides support for reviewing bid proposals and provides that information upward or to the designated stakeholder. 


• Discusses defective or unacceptable materials with inspection to vendors or quality control personnel. Assists in determining source of quality issue and takes corrective action with the source. Entering of mill claims or actions as required.  


• Review inquiries to determine needs and demand. 


• Approve invoices for payment as need for review 


• Assists with problem solving i.e. dealing with incorrect invoicing, material quality, and shipping schedules. 


• Infrequent participation on vendor visits to establish rapport, and to gain knowledge of business. 


• Under direct supervision, monitors import logistics, quotation and deliveries. 


• Demonstrates an understanding of quality improvement processes and the philosophy of continuous improvement. 


• Open and responsive to change. 


• Provide customers both internal and external with concise, knowledgeable, courteous, and prompt customer service at all times. 


• Comply with all Company Code of Conduct, HR policies, and EH&S requirements.  


• Adhere to the Company's safety standards and enforce safety regulations. 


• Other duties as assigned. 

ROLE REQUIREMENTS:

• Bachelor's degree in related field preferred and at or least 2 years of related purchasing experience; or equivalent combination of education and experience. 


• Ability to read, analyze, and interpret general business inquiries. As well as, professional technical RFQ’s. 


• Ability to write reports, effectively filter and use pertinent data, and execute based on vetted and best knowledge information.  


• Ability to effectively present information and respond to questions from managers, internal/external customers, and suppliers. 


• Advanced/Expert Excel skills (mathematical-related tasks). 
  


• Ability to solve practical problems and deal with constantly changing situations where limited standard pathways exists. 


• Ability to execute on instructions furnished in written, oral, and diagram form.


• APICS/SIX SIGMA/LEAN Concepts or Training a plus.


•  Metals Experience or purchasing of commodities.

EQUIPMENT KNOWLEDGE:

• AS400 Experience.  Microsoft D365 use is a plus.  


• Use of MRP systems or concepts.


• Proficient in Microsoft Office Suite or similar software.

PHYSICAL DEMANDS:

• Ability to sit or stand for extended periods and perform computer-related tasks.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

WORK ENVIRONMENT:

• This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

#LI-NT1

SAMACO