Administrative Assistant to Academic & Student Affairs, School of Law - Roger Williams University at Roger Williams University in Bristol, Rhode Island

Job Description:

Roger Williams University

Location: Bristol, RI Category: Professional and Clerical Posted On: Thu May 23 2024 Job Description:

The Administrative Assistant provides comprehensive administrative support for the Associate Dean for Academic Affairs and the Associate Dean of Student Life & Operations and the offices of academic and student affairs at the School of Law. This position requires an ability to handle various projects simultaneously and excellent administrative, secretarial, interpersonal, and organizational skills. This position requires a commitment to confidentiality and discretion and an ability to work effectively with students and other departments throughout the School of Law.

Office Administration

• Provide complete administrative support for the Associate Deans.
• Serve as a channel of communication between students, faculty and staff and the Associate Deans.
• Provide assistance using independent judgment to determine items requiring priority attention.
• Provide timely communication and administrative messages to law students, faculty, and staff.
• Process payment request vouchers and credit card transactions in accordance with established departmental and University procedures.
• Monitor and track budget expenditures following University procedures.
• Maintain office files and official communications, including records and files needed for School of Law accreditation, those considered student academic records under FERPA, Faculty research stipend records and course evaluations, course descriptions, schedules, student academic letters, and variance requests.
• Maintain, publish, and distribute the Student Handbook, Faculty, and Adjunct Faculty Handbooks.

Faculty and Adjunct Support

• Assist with planning and travel arrangements for faculty development speakers and in support of new faculty hiring.
• Serve as administrative liaison to Adjunct Professors on administrative matters as needed.
• Plan and coordinate annul Adjunct faculty reception.
• Maintain accurate records of all faculty meetings.
• Track and format Adjunct Professor exams.

Academic Records

• Process paperwork for student academic issues and other concerns including requests for academic variances and accommodations, visiting enrollment other law schools, academic probation and dismissal, Honor Board investigations, and summer research assistant positions.
• Access and obtain student academic records including schedules, transcripts, and emergency contact information as needed by the Associate Deans.
• Maintain discretion and confidentially in compliance with FERPA and University policies.
• Assist with the implementation of disability accommodations, including exams with non-standard testing accommodations.
• Update the Roger Williams University School of Law Student Handbook on an annual basis.

Event and Meeting Support

• Coordinate office events, including all aspects of event planning, registration, and event support.
• Provide support before and after events for departmental events.

Additional Functions

• Update website for Offices of Academic Affairs, Student Affairs and Operations.
• Hire and supervise student workers.
• Support the Office of the Dean, as needed.

Job Requirements:

• Associate's degree
• Five years of progressively responsible administrative experience.
• Intermediate proficiency using Microsoft Office applications and in the use of the Internet, with the capability of learning a variety of other computer applications, as needed.

Preferred Qualifications

• Bachelor's degree or a minimum of five years of relevant experience.
• Experience in a legal office or higher education organization.
• Demonstrated ability or training on interactions with diverse student bodies and adult learners.

At the University's discretion, the education and experience prerequisites may be accepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Additional Information:

Roger Williams University is an affirmative action/equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law. For information on our Non-discrimination policy, visit here.

RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexual harassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaint process can be found here: Title IX Sexual Harassment Policy and Procedures. All complaints of sexual harassment will be taken seriously and responded to promptly. TITLE IX COORDINATOR: Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number: (401) 254-3123 /Email Address: jstanley@rwu.edu

Salaries for new hires at Roger Williams University are usually between the minimum and midpoint salary ranges.

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