Supply Chain CapEx Coordinator at United Natural Foods Inc in Providence, Rhode Island

Job Description:

Purpose:

Primary responsibilities of the position revolve around National Supply Chain's capital projects and the asset acquisition process. The full process includes preparing or reviewing Capital Acquisition Request (CAR) or Purchase Order (PO) submissions through settlement of vendor invoices via the company's financial system. This position works closely with Facilities Operations Senior Leaders and the Distribution Center Facility Managers (DCFMs) providing guidance to achieve project execution success. The individual also teams with the Accounting Fixed Asset Group to ensure the company's assets are accurately valued and reflected in the general ledger and departmental reports. This position is responsible for maintaining accurate internal documentation and detailed tracking metrics which is relied upon for preparing period-end departmental reports provided to senior leadership.

Job Responsibilities:

• Prepare and or review CAR forms and PO request forms. Evaluate submission for accuracy and overall completeness, audit supporting documentation, and verify the appropriate approval hierarchy is applied in accordance with internal controls. Accurately update project data (assign project ID, capital category, equipment type) and metrics (capital committed, in-service date, approvals) in the tracking system. Continually evaluating the capital process to identify opportunities for improvement to create a more seamless process.
• Create and issue purchase orders in a timely basis from approved Oracle requisitions. Reconcile supplier invoices, purchase orders, and system receiving records to validate payment prior to submitting for processing.
• Maintain up-to-date instructional documentation on all end-user forms (CAR, Asset Setup Task Request) and system functionality (DocuSign and iProcurement). Attend quarterly regional meetings to provide additional training and or hold question/answer sessions with the above-mentioned personnel on the overall capital process.
• Review "Billed not Received" and "Received not Billed" Reports, investigate and resolve discrepancies by combining knowledge of a project's background and financial data in Oracle to successfully reconcile asset receipt and invoicing issues between DCFMs and suppliers.
• Engages with Fixed Asset Accounting group to evaluate a proposed project's qualifications for capitalization to ensure spend is reflected accurately in the financial system.
• Account for unbudgeted capital requests and funding reallocations between projects to ensure total overall spend remains neutral to the approved fiscal year budget. Provides guidance to Facilities Senior Leaders and DCFMs on possible capital reallocation scenarios to achieve desired results.
• Performs other relevant job duties as required.

Job Requirements:

Education/Certification:

• Preferred: 2- or 4- year higher education degree in business, supply chain, accounting, finance, economics, construction, or another field

Experience:

• Required: a minimum 5 years combined work experience from the relevant fields of accounting, procurement, capital assets, facilities operations, and or UNFI experience.

Skills/ Abilities:

• Position requires candidate to independently understand and navigate UNFI's Supply Chain capital process and to ensure all required information is accurately reflected across numerous systems.
• Advanced PC skills, including but not limited, to Microsoft Excel, Oracle Procurement, DocuSign, and Share Point. Familiarity of other business tools such as Microsoft Word and Power Point may be needed to traverse the process when necessary.
• Exceptional organizational skills and a keen attentional to detail are required. Must be able to juggle multiple priorities and acts independently to ensure responsibilities are completed with the utmost accuracy and in a timely manner, such as reviewing CAR submissions for internal control compliance and diligently monitoring approval progress to prevent delays.
• Excellent interpersonal and customer service skills. Position requires candidate to work collaboratively with DC Facility Managers and provide regular communication to senior leaders on any obstacles or setbacks.
• Excellent oral and written communication skills. Position requires candidate to prepare and provide detailed, clear information on project inquiries, along with presenting live training to DCFMs.
• Excellent problem-solving skills, willingness to learn, and natural inquisitiveness. Must be able to see the big picture expectations within day-to-day activities.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.

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