Maintenance Administrative Assistant at Kirby Inland Marine LP in Channelview, Texas

Job Description:

Overview

Provide administrative support to senior-level personnel in the Maintenance and Repair department.

Ensures accuracy of vessel documentation related to USCG are processed in a timely manner, entered Computer Based Maintenance system properly, and placed on vessels.

Responsibilities

• Process daily shipyard report


• Process USCG documentation related to Kirby Barges and/or Boats.


• Ensure correctness of Certificate of Inspection and Cargo Authority Attachments.


• Ensure appropriate documentation is available online and/or Helm.


• Maintain asset data in Oasis Barge/Boat Register.


• Work closely with Vessel Document Coordinator to ensure correctness of documentation.


• Set-up and work with a central filing system using catalog and tickler methods/systems.


• Manage calendars and daily schedules.


• Schedule and coordinate departmental meetings.


• Answer, screen, and route telephone calls. Provide information and take messages as needed.


• Maintain personnel files, track, update, and schedule training for department.


• Close Purchase Orders and recode cost allocations as needed.

Qualifications

• Strong written and verbal communication skills. Ability to compose correspondence for signature.


• Excellent telephone etiquette and manner.


• Organized, detail-oriented and accurate.


• Ability to operate standard office equipment and personal computer.


• Knowledge and use of computer software: Microsoft Word, Excel, PowerPoint, Access, Oasis, and Oracle.

Office hours are 7:00am to 4:00pm Monday through Friday. Overtime as needed.

Education/ Experience:

High school diploma or GED

Previous secretarial and/or accounting experience is preferred.