Human Resources Coordinator at Harvard University in Cambridge, Massachusetts

Job Description:

Harvard University


Position Title: Human Resources Coordinator

Req ID: 65888BR

School or Unit: Harvard Radcliffe Institute

Description: Job Summary

The Harvard Radcliffe Institute (HRI) is seeking a talented and motivated individual like you to join our team and play a vital role in advancing knowledge and fostering a diverse and inclusive community. As a valued member of our Human Resources department, you will provide comprehensive administrative support, and foster positive working relationships across the Institute. If you are looking to contribute to a vibrant community and making a difference, we would love to hear from you.

Position Description

Recruitment:

• Coordinates contingent worker recruitment, providing consultation and policy guidance to hiring managers.
• Manages all HR processes related to onboarding contingent workers, including temporary hires through Harvard's managed services provider, LHT, interns, student employees, and consultants.
• Supports the HR department by coordinating job postings, interviews, resume screening, references, new hire paperwork completion, orientation, and onboarding activities.

Data Management/Record Keeping:

• Coordinates and processes all HR transactions in the PeopleSoft database.
• Coordinates payroll processes and troubleshoot payroll issues for employees.
• Audits information systems to ensure accurate transaction entries.
• Assists in preparing HR metrics and reports using PeopleSoft, QlikView, Applicant Tracking System and other systems as they evolve.
• Organizes, manages, and maintains digital (HR SharePoint) and physical files according to the University's record retention requirements.

Staff Engagement:

• Project manages/collaborates with Radcliffe staff to plan employee events (virtual, in-person, and hybrid), employee recognition programs, and all-staff meetings and events.
• Contributes to employee engagement efforts by creating engaging content (example, staff newsletters, memos, HR intranet content, and remarks.

HR Operations:

• • Manages the HR monthly and annual budgets. Processes payments, reimbursements, P-Card transactions, and journal vouchers accurately and timely. Maintains financial documents in compliance with University policies.
  • Manages shared technical team platforms - SharePoint, MS Teams, and other digital assets as they evolve.
  • Manages HR office supplies and inventory.

Project Management:

• Represents the HR department on Institute-wide or University HR-related committees, task forces, or planning groups.
• Brings back learnings to the department and project manage local implementations.
• Provides team-wide HR coordination and project management support to ensure efficient team operations by implementing effective administrative processes and systems, thereby enhancing team connectivity and efficiency.

Performs other duties as assigned.

Basic Qualifications

• Two or more years of related professional experience. Education beyond high school will count towards experience. Fresh college graduates with an interest in administration or human resources are welcome to apply.
• Must have proficiency using a variety of software, such as Microsoft suite of applications (Outlook, Word, Excel, PowerPoint). Aptitude to learn new technologies is a must.

Additional Qualifications and Skills

• Able to work in a complex, fast paced, deadline-oriented customer-focused environment with frequent interruptions.
• Must demonstrate meticulous attention to detail, initiative, and follow-through; must be highly organized and able to perform tasks with a high degree of accuracy, efficiency, transparency, timeliness, and accountability.
• Must be committed to upholding and enhancing HRI's commitment to integrate equity, diversity, inclusion and belonging throughout all we do.
• Excellent interpersonal and written communication skills are required.
• Ability to handle highly complex and confidential information with discretion and sensitivity required.
• Able to handle personnel matters and difficult situations with poise and tact, maintaining confidentiality at all times and exhibiting sound judgment.

• Experience with various types of technology and applications used to enhance and streamline online forms and workflow (e.g., Adobe Acrobat); creative design applications (Adobe Illustrator, In-design), HRIS systems and applicant tracking systems (e.g., PeopleSoft); financial databases (e.g., Oracle); customer relationship management databases (e.g., Salesforce) is preferred.
• HR operations or Communications internship experience working in a fast paced, high volume, deadline-oriented customer focused environment is preferred.

Working Conditions

• This job is performed in a temperature-controlled office environment generally between 9:00 AM to 5:00 PM Monday through Friday. Occasional off-hours and weekend work may be required. The weekly schedule may vary, occasionally based on departmental needs.

Additional Information

Please note that cover letters are required for every application for a position at the Harvard Radcliffe Institute.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Interviews:

We will be conducting interviews virtually and might invite finalist candidates for on-campus interviews. We appreciate your understanding and flexibility with our interview process.

Complete applications will be reviewed on a rolling basis until the position is filled. However, we encourage all interested candidates to apply before June 18, 2024.

About Us

About the Harvard Radcliffe Institute:

The Harvard Radcliffe Institute is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures and Engagement fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender and society.

We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, the Harvard Radcliffe Institute at Harvard University may be exactly the employer you have been looking for.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-SS2

Department Office Location: USA - MA - Cambridge

Job Code: 404034 Coordinator I (HR)

Job Function: General Administration, Human Resources

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 054

Department: Human Resources


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Education, Employment, Identity


Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

PI241435408

Apply Now