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Project Specialist at Persistent Systems LLC in Fort Collins, Colorado

Posted in General Business 30+ days ago.

Type: Full-Time

Job Description:

Job Description & Responsibilities

Persistent Systems is looking for a Project Specialist to join our growing team in Fort Collins, CO! The Project Specialist will be responsible for working with the Program Manager and Project Manager to help ensure the successful execution of projects. The Project Specialist will need to possess problem solving abilities and have a drive to develop processes or methods where none exist to accomplish a task. The Project Specialist will help ensure successful execution of projects with our Government / Intelligence Operations / Non-Government customers.

Position Responsibilities

  • The Project Specialist will be responsible for collecting, organizing, and analyzing the programmatic and financial documentation for the project. This includes pulling labor reports, analyzing data, invoicing reports, tracking all travel expenses, subcontractor billing, data entry, and tracking submitted invoices status

  • Input and track all invoicing data into Persistent Systems' Enterprise Resource Planning (ERP) system

  • The Project Specialist is responsible for equipment management, including equipment ordering, tracking, inventory, and RMAs

  • Works with Logistics representative for equipment shipping, receiving, and inventory - including directly handling the equipment, record-keeping, and related logistics actions

  • Assist the Project Manager in developing and maintaining the master project schedule

  • Provide support to the Project Manager to respond to Requests for Information (RFI), Requests for Quotes (RFQ), Requests for Proposals (RFP), and other relevant requests as necessary

  • Work with multiple departments within the organization to accomplish tasks, specifically Contracting, Accounting, Shipping, Receiving, Sales, and Production at Persistent Headquarters in New York

  • Support deliverable creation and submission

Job Qualifications & Experience

Minimum Qualifications

  • Associate degree in Business Administration, or similar fields or equivalent experience

  • Experience with an accounting tool such as Quickbooks, or an enterprise resource planning (ERP) system (ex. Infor CSI or similar) performing typical accounting and procurement activities

  • Experience with MS Project, MS Excel, and MS Word

  • Demonstrated experience managing multiple simultaneous tasks and competing priorities

  • Must be available to travel up to 10% of the time

  • Must have exceptional organizational skills

  • Excellent interpersonal and communication skills

  • Must have a United States Department of Defense Secret level clearance or be able to obtain one

Preferred Qualifications

  • Bachelor's degree in Business Administration, Project Management, or a similar field or equivalent experience

  • 2 years of professional experience (manufacturing or product development environment is preferred)

  • Experience performing shipping, receiving, and inventory for thousands of dollars of equipment

  • Familiarity with Federal Acquisition Regulations (FAR)

  • Familiarity with reading Government contracts

The base pay for this role can vary from $65,000 to $75,000 a year based on individual qualifications. Eligibility for yearly discretionary bonus. Persistent Systems, LLC offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance; paid time off (sick time and vacation time); flexible spending accounts; 401(k) plan with company match; fitness membership reimbursement; tuition assistance; mental health benefits; and pet discounts.

Company Overview

Headquartered in New York City since 2007, Persistent Systems, LLC is a global communications technology company which develops, manufactures, and integrates a patented and secure Mobile Ad Hoc Networking (MANET) system: Wave Relay®. The company's industry leading R&D team has designed wireless networking protocols to support their cutting-edge Wave Relay® system and technology. Wave Relay® is capable of running data, video, voice and other applications under the most difficult and unpredictable conditions. Their suite of products is field proven and utilized in Commercial, Military, Government, Industrial, Agriculture, Robotics, and Unmanned System markets.

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