Lead Paralegal - Corporate Governance & Securities at Heidrick & Struggles in Chicago, Illinois

Posted in Other 8 days ago.





Job Description:

Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®


Additional information on the firm can be found at www.heidrick.com.



Job Description:




Who We Are:



Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®


Additional information on the firm can be found at www.heidrick.com.



The Role:



The Lead Paralegal, Corporate Governance & Securities will be responsible for comprehensive support of all matters relating to board of directors and committee meetings, international enterprise-wide corporate governance support, SEC filings, annual reports and shareholder meetings, support on Environmental Resources Management (ERM), and other Legal Department support across Heidrick's business. This position will collaborate with executive management, board members, external advisors and cross-functional teams spanning internal organizations such as Human Resources, Finance, IT, Investor Relations, Communications, Operations, and other key stakeholder groups.



Responsibilities:



Corporate Governance


  • Board of Directors and committee meetings administration - drafting agendas, resolutions, certain presentation materials, and associated recordkeeping, maintaining Board and committee rolling calendars.

  • Primary responsibility for coordinating collection and distribution of materials for board and committee review via Diligent Board portal for all Board and committee meetings and actions.

  • Drafting of board and committee meeting minutes and associated recordkeeping

  • Liaise with Directors and Senior Management on Board meeting logistics, materials, and support Office of CEO on event planning for Board meetings.

  • Manage deadlines, calendaring/scheduling, etc.

  • Support D&O questionnaire and board/committee self-evaluation processes and analysis.

  • Gather materials for auditor inquiries and other recordkeeping diligence involving board minutes/materials.

Securities


  • SEC filings support - assist, prepare, review and submit periodic reports filed with the U.S. Securities and Exchange Commission for Section 16 compliance (Forms 3, 4 and 5), assist on filings of 10-Ks, 10-Qs, and 8-Ks with Finance, HR, IR and Communications teams.

  • Lead preparation of the Company's annual proxy statement, including updating information related to ownership, coordination with relevant stakeholders to incorporate edits, and driving the cross-functional team to bring the proxy statement to completion.

  • Participate in the planning and coordination of the annual shareholder meeting, including communicating and managing information with external counsel, stock transfer agent, proxy solicitor, printer, brokers, stock exchange and others relating to preparation for the shareholder meeting, including printing and dissemination of proxy material, voting procedures and attendance guidelines, virtual meeting website / logistics, and agenda.

  • Review and update the company's website for compliance with SEC, Nasdaq and other regulations/requirements, in coordination with Investor Relations and other relevant functional areas.

Legal Operations


  • Coordinate with Legal Department support staff to keep internal website up to date with Legal policies, processes, forms, etc.

  • Assist Chief Legal Officer and Assistant Corporate Secretary in coordinating the Company's Enterprise Risk Management program and reporting to the Board governance, ESG and ERM matters.

  • Assist Chief Legal Officer and manager with annual Legal Department budgeting process.

  • Coordinate with outside law firms and vendors for the Legal Department on engagement, onboarding including utilization of vendor portal, invoicing and spend vs budget tracking and analysis; coordinate with Finance for accruals and forecasting of Legal Department spend.

  • Assist with special projects as needed; perform other related duties as assigned by management.




Required Qualifications:



  • A minimum of ten years of hands-on experience working in a corporate legal function, with emphasis on corporate governance and public company securities/reporting requirements.

  • Demonstrated substantive knowledge of relevant securities and corporate laws and regulations, and legal research skills to effectively resolve problems and conflicts.

  • Proven substantive knowledge of corporate secretary department practices; with a demonstrated ability to resolve issues and make recommendations as they arise.

  • Excellent written and verbal communication skills with a proven ability to deliver information in a clear, concise, and solution-oriented manner.

  • Significant prior experience managing highly confidential information with absolute discretion; and experience engaging with the Board of Directors with professionalism and diplomacy.

  • Advanced experience with electronic board portals and financial printers.

  • A history of success leveraging flexible and proactive approaches to solving complex problems.

  • Strong interpersonal skills with a demonstrated ability to collaborate constructively across the company and with external stakeholders to produce tangible results.

  • Excellent planning and organizational skills with a proven ability to manage and drive projects and tasks with a high attention to detail.

  • A demonstrated ability to learn and apply general corporate and securities laws applicable to the company.

  • Ability to independently organize and handle projects requiring a high degree of confidentiality.




Preferred Qualifications:



  • Bachelor's Degree

  • Flexible to shifting priorities and ability to perform some work during evenings and weekends as needed to meet filing deadlines.

  • Ability to travel quarterly for various Board and senior management meetings. Additional travel may be necessary.

  • Supervisory skills with a track record of coaching and mentoring others successfully.



Pay Range Guidelines for this Position:
The salary range for this position is 130000 USD to 145000 USD. Compensation is based on several factors including but not limited to education, work experience and skills. In addition to your salary, Heidrick & Struggles offers discretionary bonuses (subject to eligibility requirements) and a comprehensive benefits package including: medical, dental, vision, disability leave, parental leave, paid time off and 401k contribution (all benefits are subject to eligibility requirements). Note: we have a location based compensation structure; there may be a different range for candidates in other locations.


Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.
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