Academic Program Coordinator- College Of Emerging & Collaborative Studies at The University of Tennessee, Knoxville in Knoxville, Tennessee

Posted in Other 4 days ago.

Job Description:


Position Announcement

Position Title: Academic Program Coordinator


Full-Time, Nonexempt, Hourly, Market Range 06


This position reports to the Associate Dean in the College of Emerging and Collaborative Studies (CECS), serving as the Academic Program Coordinator. This position’s primary responsibilities include:

Supporting the Associate Dean and CECS program directors in the day-to-day operations of the college academic programs, such as coordinating, administering, and marketing CECS curricula, assessing CECS programs, and overall office administration.



CECS Academic and Student Affairs Support

·       Supports the compilation of critical information and data analysis for program launch and assessment.

·       Gathers all curriculum proposals for the college and submits them to appropriate campus units.

·       Submits timetables for the college courses and checks for potential scheduling conflicts with other colleges on key courses.

·       Supports the student internship processes and reviews criteria for course credit.

·       Attends meetings, takes minutes, and disseminates timely.

·       Maintains shared folders and monitors membership.

·       Maintains an annual operation manual for the college administration.

·       Serve as additional support for the program's activities as needed.

·       Awareness and sensitivity to the needs and concerns of individuals with diverse identities and lived experiences.

·       Supports daily operations and activities of the program and assists with setting priorities for managing the program.

·       Supports coordinating working orientation sessions, commencement, and other CECS-sponsored activities.

·       Purchasing of equipment and supplies needed by the staff and program.

Events and Publicity

·       Supports outreach, recruitment, and retention events as requested by the Associate Dean and Program Directors.

·       Maintain an updated website on academic matters, provide resources on CECS programs to internal and external stakeholders, and serve on campus committees as needed.

·       Supports creating and hosting events to publicize CECS and its programs for internal and external stakeholders.

·       Supports planning and hosting CECS Annual Design Day, CECS Annual Awards Ceremony, and other recurring events.

·       Maintains advisory board members’ information and oversees its maintenance.



·       Calendar management of Associate Dean and Program Directors.

·       Scheduling meetings for the college operation (e.g. monthly faculty meetings for the college programs, advisory board meetings, curriculum review meetings, etc.)

·       Creates and maintains an annual calendar of events for CECS operations.

•         Other duties as assigned by Associate Dean.




Required: A bachelor’s degree in a related field to student or academic services. A minimum of two years of experience in an academic administrative role or academic advising.

Preferred: A master’s Degree in a related field to student or academic services, and 5 years of experience in an academic setting.

Required Skills and Experience:


·       Effective project management and organizational skills.

·       Ability to devise, develop, collect, and analyze data and reports.

·       Solid experience in Microsoft Office products.

·       Effective project management and organizational skills.

·       Knowledge of developing programs and activities.

·       Ability to collaborate and communicate effectively with all levels of faculty, staff, students, and families.


Preferred Knowledge, Skills, and Abilities

To Apply:

Screening of applicants will begin immediately and continue until the position has been filled. For full consideration, applicants must provide a resume, cover letter, and a minimum of three references. Priority will be given to applications received by April 19, 2024. All applicants must apply online to be considered for this position.

Job: Other Admin Asst/Secr/Clerical

Primary Location: US-Tennessee-knoxville

Organization: Coll Of Emerging & Collaborative Studies

Schedule: Full-time

Job Posting: Jun 4, 2024, 12:28:05 PM
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