Receptionist at Roth Staffing Companies in West Palm Beach, Florida

Posted in Other 10 days ago.

Job Description:

We are currently partnered with one of the world's top None Profits in Palm Beach County and we are currently looking for a full time Receptionist/Administrative Assistant in West Palm Beach.

Receptionist/Administrative Assistant Position Summary:

Coordinates administrative office services such as coordinating general business activities for themselves and others and other administrative activities. Provides excellent customer service to callers, visitors, donors, vendors, and staff. Receives and directs all to appropriate location and party. Operate multiple telephone line system. Assist with special projects for the organization and assignments for departments as needed.

Receptionist/Administrative Assistant location: West Palm Beach

Receptionist/Administrative Assistant Duties & Responsibilities:

  • Answer, assist, and direct all incoming calls to appropriate parties in a professional and courteous manner.

  • Provide excellent customer service to callers, visitors, donors, vendors, and staff

  • Greet visitors and vendors and arrange for them to meet with appropriate staff

  • Maintain security at entrance of building and to office suite

  • Process outgoing mail and open incoming mail daily and distribute to appropriate staff, and log daily receipt of checks/donations

  • Assist with maintaining inventory and order kitchen supplies and shared office supplies

  • Support Finance department as required and assists other departments with special projects as needed

  • Transcribe meeting minutes using recordings from various platforms, i.e., Zoom, MS Teams

  • Assist with completing annual accreditation and compliance reports

  • Utilize computer technologies, systems, and software, i.e., MS Office, MS Outlook, meeting platforms, Andar database, and Microix invoice processing

  • Create and or maintain documents, spreadsheets, reports, i.e., Reception Manual, Organizational and Seating Charts, Guest Registry, visitor parking passes

  • Process Benefit invoices using Excel Allocation Spreadsheets and enter data in Microix for payment processing

  • Exercise good judgment and assume responsibilities for decisions and quality of service

  • Assist, as assigned by management, with the organization's disaster response efforts

  • Perform other duties as opportunities are presented and/or assigned

Receptionist/Administrative Assistant Qualifications & Details

  • High school Diploma or GED, associate's degree preferred

  • Three years of related experience or relevant coursework

  • Proficient in Microsoft Office, specifically Outlook, Word, Excel

  • Excellent customer relationship skills

  • Excellent oral and written communication skills

  • Strong organizational, time management, and interpersonal skills

  • T-H

  • $17-$18/hr.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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