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Loan Coordinator - CRE & MultiFamily, Santa Ana at Banc of California

Posted in General Business 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Santa Ana, California

Job Description:

Since 1941, Banc of California (NYSE:BANC) has empowered California’s diverse private businesses, entrepreneurs and communities, provided full service banking and lending, and partnered with businesses, families and employees to achieve their dreams.
Today, we are large enough to meet our clients’ banking needs, yet small enough to care and serve them well. Banc of California’s strong balance sheet, deep community roots and commitment to lasting and meaningful relationships are the foundation for its long record of success. 
Responsible for a loan transaction once the application is received until the loan transaction is approved by Credit Administration. Displays good time-management abilities, attention to detail and excels at working in a fast-paced environment.  Additionally, interacts collaboratively to achieve the goals of Loan Coordination Team.  Provides assistance to the entire Commercial Real Estate and Multifamily team and performs additional duties as necessary to support the overall goals and objectives of the Commercial Real Estate and Multi-Family Lending Division.  Performs all duties in accordance with the company’s policies and procedures, all US state and federal laws and regulations, wherein the company operates. 

  1. Main point of contact throughout the loan application process with direct interaction with clients, the CRE Team, and Management, exercising discretion and prudent judgement.

  2. Maintains a professional and courteous attitude and demonstrates a true concern for internal and external clients.

  3.  Effectively manage expectations of Relationship Managers in terms of timelines and completion of loan documentation checklist throughout the due-diligence process.

  4. Review the client’s loan application package, prepare an additional information letter, if required, and convey any issues discovered to the appropriate client or internal contact.

  5. Conduct a thorough review of the loan file to ensure it includes all relevant documentation required for the given transaction verifying the accuracy, completeness, and adherence to general and transaction specific requirements prior to forwarding the loan file to Credit for review and approval.

  6. Adhere to designated service level agreements.

  7. Order flood certification and complete requirements according to company Standard, which may include verification of flood insurance as required by federal regulation.

  8. Review and validate entity structure and organizational documents to verify management/control and determine what level of packaging is necessary, in accordance with Bank policy.

  9. Order and review credit reports and OFAC to determine if Bank requirements are met and check for other derogatory items that may require additional documentation, alerting Credit and obtaining approval to proceed, as necessary.

  10. Order UCC searches, Statement of Information, and/or Certificate of Good Standing for all entities in the borrower structure, as necessary and applicable.  

  11. Review preliminary title reports, exceptions, and plotted easements and survey if applicable to identify any potential issues, determine resolutions with the Title Officer and review with Sr. Loan Coordinator.  

  12. Pre-review of existing insurance certificates to check compliance with Bank policies and review appraisals to confirm insurable/replacement value for certificate purposes; review possible waivers with Sr. Loan Coordinator.

  13. Track Rate Lock expiration dates and request extensions, as necessary.

  14. Request payoff demands (existing lender) from Escrow.

  15. Ensure accuracy and thoroughness of data entry into appropriate loan operating system and Pipeline management system.

  16. Name all loan records using the approved naming convention.

  17. Process withdrawn/declined transactions and complete Pipeline. Processing includes preparation of balancing spreadsheet for refunds to the Borrower if required.

  18. Able to review commercial property space leases, calculate leasing commissions and tenant improvement allowances.

  19. Ensures compliance with the Bank Secrecy Act and Customer Information Program.

  20. Ensures full compliance with Bank policies and procedures and all State and Federal regulations and guidelines.

  21. Participate in all required Compliance training, either online or in house.

  22. Participate in the Business Continuity Plan (BCP), as required. 

  23. Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.

  24. Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.

  25. Follows policies and procedures; completes tasks correctly and on time; supports the company’s goals and values.

  26. Performs the position safely, without endangering the health or safety of themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one’s own actions and conduct.

  27. Performs other duties and projects as assigned.


Banc of California is an equal opportunity employer committed to creating a diverse workforce. All qualified applicants will receive consideration for employment without regard to age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), denial of Family and Medical Care Leave, disability (mental and physical) including HIV and AIDS, marital status, medical condition (cancer and genetic characteristics), genetic information, military and veteran status, national origin (including language use restrictions), race, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, and sexual orientation.


  • Demonstrates knowledge of, adherence to, monitoring and responsibility for compliance with state and federal regulations and laws as they pertain to this position including but not limited to the following: Regulation Z (Truth in Lending Act), Regulation B (Equal Credit Opportunity Act), Fair Housing Act (FHA), Home Mortgage Disclosure Act (HMDA), Real Estate Settlement Procedures Act (RESPA), Fair Credit Reporting Act (FCRA), Bank Secrecy Act (BSA) in conjunction with the USA PATRIOT Act, Anti-Money Laundering (AML) and Customer Information Program (CIP), Right to Financial Privacy Act (RFPA, state and federal) and Community Reinvestment Act (CRA).

  • Ability to exercise discretion and independent judgement that has minimal impact on the immediate work unit and cross functional departments.

  • Ability to handle and resolve recurring problems independently.

  • Ability to make a conclusive recommendation based on independent analysis.

  • Knowledgeable in most department functions associated with origination, processing and closing.

  • Intermediate knowledge of title policies and endorsements.

  • Basic knowledge of commercial insurance terminology, forms, and bank requirements.

  • Intermediate skills in computer terminal and personal computer operation; Microsoft Office applications including but not limited to: Word, Excel, PowerPoint and Outlook.

  • Intermediate math skills; calculate interest and percentages; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar graphs.

  • Effective organizational and time management skills.

  • Efficient oral, written and interpersonal communication skills.

  • Ability to organize and prioritize work schedules on a short-term and long-term basis.

  • Ability to provide consultation and expert advice to management.

  • Ability to deal with complex problems involving multiple facets and variables in non-standardized situations.

  • Ability to work with little supervision while performing duties.


  • Bachelor’s degree preferred or at least a minimum of five (5) years of commercial loan documentation experience including: loan documentation preparation, loan documentation maintenance and control, Loan collateral maintenance and control, Credit and public record information searches.

  • Proficient understanding of all documents required for all borrowing entities and ability to assess if the legal  documents drawn cover all necessary terms and conditions appropriate for the approved credit product

  • Experience with Fiserv loan accounting system preferred

  • Knowledge of real estate loan documentation