Lead Service Specialist at Document Technologies, LLC

Posted in Admin - Clerical 24 days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Washington, Washington DC





Job Description:


It's fun to work at a company where people truly believe in what they are doing!

Job Description:

Epiq is currently seeking a Lead Service Specialist to join our team. Lead Service Specialist is responsible for accurately communicating with client staff and Epiq team members regarding commitments, deadlines, challenges, and request. Ensure all client needs and requested are met and accurately delivered in a timely manager.

Responsibilities


  • Monitor  and  listen  to  clients  to  understand  inquiries  and  requests  in  order  to  provide  accurate information about the facilities and services and prompt assistance

  • Responsible for the day-to-day operations of Office Services.

  • Perform basic mathematical calculations using a calculator/computer to accurately figure production time and labor time associated with any copy, print, scan or production requests

  • Follow established guidelines and procedures for receiving, documenting, organizing and mailing out client packages (i.e. parcel deliveries, messenger services, etc.)

  • Ensure clients request and the delivery of faxes/parcels in a timely matter in accordance to EPIQ’s standards

  • Exhibit ability to take verbal instructions while taking notes to properly produce staff copy projects

  • Accurately produce copy, print and scan projects in accordance to verbal and written instructions

  • Assign production tasks throughout other members of the Service Specialist team

  • Work  independently  on  production  assignments,  often  at  a  satellite  copy  center  without direct supervision

  • Ensure all projects have been properly produced and Quality Checked (QC’d) to EPIQ’s standard

  • Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries throughout his/her shift

  • Have direct involvement and handle complications, client complaints as they arise such as: lost parcel, damaged packages, untimely deliveries and other similar situations

  • Answering telephone inquiries, loading/unloading parcels, delivering of parcels, copying, and faxing and guest requests

  • Exhibit excellence in client service and the ability to serve others Immediate attention given to clients entering Copy/Mail Center in accordance with EPIQ’s standard of operation

  • Sort, distribute and meter US mail with knowledge of current postal rates

  • Due to the cyclical nature of the industry team members may be required to work varying schedules to reflect the business needs of the firm

Other duties as assigned with increased oversight responsibilities, including, but not limited to:


  • Mail/Distribution Services

  • Copy Services

  • Hospitality Services

  • Records Management

  • Floor Coordination

  • Facilities

  • Reception

Requirements


  • Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting

  • Ability to learn skills quickly

  • Flexibility in dealing with simultaneous projects

  • Attention to detail

  • Ability to function with a high level of patience, tact and diplomacy to defuse anger and collect accurate information

  • Ability to lift or move 40 lbs. or greater

  • Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 100 lbs.

  • Ability to walk, bend, kneel, stand, and/or sit for an extended period of time

  • Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.) and computers

  • Reading, writing, and arithmetic skills required

  • Visual acuity

  • Able to convey information and ideas through speech in ways that others will understand

  • Able to listen to and understand information and ideas presented through spoken words and sentence

  • Able to speak clearly so listeners understand and identify and understand the speech of another person

Qualifications


  • High School Diploma or equivalent

  • Minimum of 1 year professional level work experience in a production setting, preferably within copy, printing or scanning environment

  • Prior shipping and receiving or facilities experience preferred, but not required

  • Previous experience in a client service oriented field

  • Working knowledge of PC applications such as   Microsoft Office, especially MS Word, Outlook and Excel

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.  Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.