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Administrative Assistant - Chicago, IL at Oldcastle BuildingEnvelope Inc in Chicago, Illinois

Posted in Admin - Clerical 30+ days ago.

This job brought to you by eQuest

Type: Full-Time

Job Description:



Job ID:  176600

Oldcastle BuildingEnvelope®, a CRH company, is the leading supplier of products specified to close the building envelope. They include: custom-engineered curtain wall and window wall, architectural windows, storefront systems, doors, skylights and architectural glass.

Administrative Assistant

$14-16/hr. | 1st Shift | Full Time | $3,000 Starting Bonus

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Job Summary

We are currently seeking an Administrative Assistant for our Chicago office located at 4161 S. Morgan St. Chicago, IL 60909. The individual is responsible for operating the telephone system, verifying sales orders and assisting with administrative tasks such as filing, scanning, proofreading, and process incoming and outgoing mail.

If hired, you will be eligible for the following benefits:


  • Starting bonus of $3,000

  • 12 days of Vacation and Sick time (PTO) accrual 1st year and available for use after 90 days

  • 10 paid holiday’s each year

  • Full medical, dental and disability insurance with a variety of plan options

  • Eligible for 401(k) savings plans with 100% company match up to 4% of your annual salary

  • Eligible for yearly salary increases and location-based performance bonus

  • Recognition program for length of service

  • Opportunities for growth, development, and internal promotion

Essential Duties and Responsibilities

  • Answering and directing incoming calls to the appropriate individuals

  • Assist the customer with basic requests for information or status of quotes and orders

  • File/scan daily paperwork including orders, quotes and bill of ladings

  • Double keying of orders to ensure accuracy and eliminate mistakes

  • Check that orders, quotes and bill of ladings are in the system without rejects

  • Maintain electronic or hard copy files and retrieve information when needed

  • Sensitivity to confidential company matters may be required

  • Operate a range of office equipment including PC, Scanner and Copier

  • Assist with other administrative duties and day-to-day tasks as needed


  • High School Diploma or equivalent; or equivalent in years of related experience or training

  • Ability to handle a high volume telephone switchboard

  • Excellent time management skills and the ability to muti-task

  • Strong computer skills, including MS Office (Word, Excel, Powerpoint)

  • Ability to type a minimum of 50 WPM

  • Ability to work in a team environment and provide support to staff

  • Ability to handle confidential information and use of discretion while performing job tasks

  • Ability to work independently, organize, and prioritize work assignments

  • Exceptional accuracy and detail-oriented skills required

  • Customer service oriented with both strong oral and written communication skills

Physical Requirements

This position is a largely sedentary; however, caution needs to be taken when lifting files, boxes, opening file cabinet drawers

  • To avoid injuries to hands, back and neck, proper ergonomics should be maintained while working at desk/workstation

  • There are occasional visits to the plant floor in which case safety rules related to the plant must be followed 


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job.

Additional Information

  • Only online applications will be accepted

  • When applying, please provide full employment history

  • Pre-employment background screening will be conducted on qualified applicants after acceptance of job offer

What CRH Americas Offers You

  • Highly competitive base pay

  • Comprehensive medical, dental and disability benefits programs

  • Group retirement savings program

  • Health and wellness programs

  • A culture that values opportunity for growth, development, and internal promotion

About CRH Americas

CRH Americas has a long and proud heritage as one of North America’s largest corporations. We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the CRH Americas family. CRH Americas operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

Oldcastle BuildingEnvelope®, a CRH company, is a great place to grow! If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our career site. Please complete your online profile which will be sent directly to the appropriate Hiring Manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest in the CRH Americas family!

CRH Americas is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link