This Senior Manager role is responsible for the strategic development and ongoing operation of the Dean Foods Accounts Payable, Payroll, Union Settlement and SSE departs.
Provides day to day leadership and guidance to both a small onsite and offshore team supervisors, analysts and specialists.
Leads and oversees the people management, including the selection, performance management, coaching, ongoing feedback and IDPs of the team members.
Leads the development of short and long-term objectives for the teams, evaluates KPIs, organizes team for success, integrates customer service-oriented behaviors
Responsible for ensuring Sarbanes Oxley compliance as they apply to the controls designated for the processing of payrolls.
Seeks ways to leverage team to improve process and efficiencies as well as understand and address the root cause of problems.
Travel and Expense (Corporate and Purchase Card)
Reviews and pro-actively resolves T&E issues including problems escalated by others.
Ensures the accuracy of purchases through balancing and auditing prior to expense submissions as needed.
Audits for accuracy and compliance of T&E submissions and payments.
Oversees expense adjustments and reimbursement processing.
Provides interpretation of data and advice to management.
Responsible for keeping apprised of any developments in Travel and Expense related fields and communicating to both Management and Staff as needed.
Overseas team to lead coordination with different business units /functions on any changes to the process or system.
Oversees and leads updates and maintenance of T&E administration, policies & procedures.
Leads or completes special projects as assigned.
Assist in managing operational and fiscal activities of the department to include: staffing levels and performances, budgets, and financial goals.
Plan and develop systems and procedures to improve the effectiveness and efficiency of the department.
Analyze and document business processes and problems. Develop solutions to enhance efficiencies including partnering with cross-functional teams to achieve required results.
Maintains a "clean" A/P Aging by working with internal personnel as well as suppliers on any issues and discrepancy. Business Partner in improving Working Capital - Days Payable Outstanding.
Direct staff in the development, analysis, and preparation of reports, metric and dashboard. Act on metric results to drive change within the department to improve the A/P processes.
Responsible for staff scheduling to include: work assignments/rotations, employee training, employee vacations, employee breaks, overtime assignment, back-up for absent employees, and shift rotations. Approve and coordinate telecommuting arrangements
Resolve escalated issues from site personnel and/or suppliers. Coach and counsel staff to resolve complex or out of policy operational problems.
Responsible for ensuring proper internal controls are in place and are consistently being monitored. Point of contact for internal and external related to Accounts Payable processes activities for Overhead.
Plan and manage the transition of new work into the department and ensure standard work are documented and kept current as circumstances/environment changes for Overhead.
Performs vendor additions and maintenance, manages annual 1099 reporting, sales and use taxes and regulatory compliances and ensures timely and accuracy of vendor payments.
Communicate with internal / external groups on existing & new departmental operations, policies and activities including acquisitions.
Other duties as assigned.
Job Requirements :
Minimum of 10 years of Accounts Payable administration and processing experience.
Minimum of 8 - 10 years management or supervisory experience of a large team (25+ employees).
Minimum of 8 - 10 years management or supervisory experience of a Corporate Card Program and/or related purchase experience.
Has managed and/or worked with offshore delivery teams.
Supplier/Vender management experience required
Bachelor's Degree in Business Administration - Accounting or Finance
Experience in a shared services / centralized services environment.
Preferred strong knowledge of EDI, Electronic Commerce, Automated Workflow and Travel & Entertainment. ERP (JDE) system experiences a plus.
Experience working in an environment that uses/leverages Service Management principles (including SLAs and OLA performance reporting, charge back models, customer agreements, service governance, etc.)
Experience developing strategic initiatives aligned with business goals and budget.
Experience presenting and reporting on project plans and cost benefit analyses to appropriate stakeholders, executives and senior management.
At least 5 years of experience planning, developing, and managing departmental expense
At least 7 years of experience directly managing people, including hiring, developing, motivating, and directing people as they work
Willing to travel up to 15% of the time for business purposes
Dean Foods considers marijuana (including medical marijuana) to be an illegal drug. Dean Foods will rescind offers of employment to applicants who test positive for marijuana (unless restricted from doing so by state or local law). Dean Foods is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
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