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Administrative Assistant at Advanced Resources in Northbrook, Illinois

Posted in Other 30+ days ago.

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Type: Full Time





Job Description:

OVERVIEW

Our client in Elizabeth, New Jersey is currently seeking an Administrative Assistant to join their growing sales team. The Sales Administrative Assistant will directly support the Sales team under minimal supervision.

Hours: Monday - Friday: 8am - 5 pm

WHY WORK HERE?

* Work - life balance.

* Room for growth and promotions within the organization.

* Monthly department breakfast and luncheons.

* Annual black-tie event and summer picnics.

* Comprehensive health benefits package and PTO, once permanent.

RESPONSIBILITIES

* Maintains calendar, schedules meetings and creates agendas; when applicable.

* Books travel arrangements and itineraries.

* Plans and coordinates departmental events including but not limited to; room reservations, travel, food, technology, etc.

* Maintains, organizes and prepares a variety of sales and non-technical correspondence.

* Creates reports, letters, internal documents, or other items from available records, drafts, or special instructions.

* Manages reports and PowerPoint presentations.

* Receives and screens in-bound telephone calls; receives and directs department visitors.

* When requested by management, attends and takes notes at meetings and conferences and prepares summaries.

* Opens, date stamps and distributes incoming mail.

* Tracks vacation time of Sales team.

* Provides administrative support for employee activities.

* Maintain professional journal subscriptions for Executive Management Team.

* Resolve routine and complex department related inquiries.

* Maintains department organizational charts and department map.

* Coordinate and maintain the attendance tracking reports in the department attendance tracking system.

* Orders office supplies.

* Maintains satisfactory attendance, to include timeliness.

REQUIREMENTS

* Associates degree or Bachelor's degree preferred but not required.

* 3+ years of administrative or sales support experience.

* Excellent written and verbal communications skills

* Detailed oriented and organized.

* Proficient in Microsoft Office Applications (i.e. Excel, Word, Power Point, and Outlook)

* Calendar management skills.

* Strong interpersonal skills.

* Professional demeanor and presentation.

About Advanced Resources

Advanced Resources is a top award-winning source for Technology, HR, Accounting & Finance, Healthcare, and Office talent. Since 1988, Advanced Resources has helped thousands of professionals with their careers and hundreds of companies in their quest to obtain top talent. There are many staffing firms, but only Advanced Resources focuses on Insight, Results, and Excellence. Our goal is to deliver a staffing experience unlike any other.

It is Advanced Group's practice not to discriminate against any employee or applicant because of sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter so that we can discuss the appropriate alternatives available.

It is Advanced Group's practice not to discriminate against any employee or applicant because of sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter so that we can discuss the appropriate alternatives available.