This position will support the Annuities Service Organization and will be based in Dresher, PA.
The successful candidate for this position will provide the following administrative support:
Proactively manages Executives’ calendars, including scheduling large and/or complex meetings with key customers, teams or high-level executives
Manage Executives’ travel schedules, arrangements and itineraries in a timely, detailed and organized manner
Strong experience supporting remote teams/execs across multiple locations and collaborating virtually.
Screening and where possible, responding appropriately to emails on increasingly complex matters, in a manner that reflects an ability to discern between critical and less urgent matters
Effectively managing the process for business expenses and invoices
Initiate and follow up on procurement requests (ordering hardware/software, phone requests, on-boarding new hires/transfers, etc.)
Preparing/updating Microsoft Office suite documents including but not limited to PowerPoint, Word documents, and Excel worksheets
Coordinating special projects with a high degree of efficiency
Maintaining electronic and paper files and reports in accordance with the Company's records retention guidelines
Identifying administrative needs for the organization and initiating projects to support those needs
Perform other administrative support duties, as appropriate
Who We Seek:
You are a dynamic, creative and resourceful professional who takes initiative, thrives in a fast- paced environment and is excited about being part of a team.
You are comfortable operating in an agile environment, and possess solid experience successfully navigating the complexities of a large organization. You are a strong team player with exceptional attention to detail.
5+ years administrative assistant experience
Excellent proficiency in Outlook, Microsoft Word, Power Point and Excel
Strong verbal and communications skills
Strong organizational skills and ability to manage small projects
Strong prioritization skills and ability to multi-task
Ability to work in a fast paced and evolving environment
Ability to take initiative and anticipate the needs of Principals
Flexibility to work overtime as required
High degree of professionalism, strong work ethic and a sense of responsibility
Successful track record of working independently in fast paced environment
Ability to partner positively with a team of professional Executive Assistants for office coverage and calendar planning