Technology Transfer Coordinator (Temporary) at University of Miami in Miami, Florida

Posted in Other 3 days ago.

Job Description:

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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Office of Technology Transfer (OTT) has an immediate opening for a Technology Transfer Coordinator (temporary) at the Medical Campus.


The Technology Transfer Coordinator reports to the Director, Technology Transfer and is responsible for the management of intellectual property processes for University of Miami faculty, staff and eligible students. The incumbent will perform data entry, data extraction and intellectual property analyses for the OTT including providing specialized reports as requested by other parties such as Department Chairs and Inventors. As needed, the Technology Transfer Coordinator will be responsible for research and reconciliation of discrepancies in intellectual property data, including discussion of the findings and suggestions for corrective action with supervisors.

The Technology Transfer Coordinator is responsible for overseeing all intellectual property database processes in the office, including official receipt and disposition of communications with legal counsel, patent agents, Inventors and University staff and faculty and eligible students. This individual works closely with licensing personnel to ensure licensee compliance with agreements.


Intellectual Property Processing
  • Collaborates with OTT Administration, inventors, and licensees during the technology evaluation and patenting process, including but not limited to: maintaining databases and assisting in assembly of supporting data and documentation; reviewing patent search results; monitoring preparation and filing of patent applications with assigned legal counsel; providing assistance in responding to patent office actions; providing recommendations regarding patent processes, costs and alternatives.
  • Conducts research and provide findings to Director and Vice Provost for Innovation of potential intellectual property non-conformance issues by UM staff, faculty, vendors and any other affiliated parties.
  • Monitors actions and scheduled due dates for all cases and follow up with inventors to ensure that related deadlines are met in a timely manner.
  • Assists the Office with reporting obligations and ensures compliance with all reporting requirements.
  • Performs data entry and data extraction including gathering documents from various sources and capturing data into databases.
  • Handles all internal/external intellectual property case transfers, including coordination of new legal counsel, transfer of confidential data packages.
  • Reviews all patent documentation with Director, Licensing Associates, patent counsel and OTT Administration, coordinate signatures and distribute accordingly, respond to requests from patent counsel
  • Creates, monitors, and maintains large-scale integrated patent portfolio records for licensed intellectual property.
  • Conducts Docket Reconciliation, review pending cases.
  • Responds to internal/external customer inquiries related to intellectual property and related topics.
  • Identifies trends and developments in competitive environments and present findings to senior management.
  • Assesses the department's intellectual property and agreement status to management and recommend improvement activities.
  • Reviews department communication and documentation process, provide recommendations to improve the reporting details and efficiency.
  • Conducts regular review of all intellectual property, coordinate with Licensing Staff to obtain updated status on all cases, conduct follow up as required on pending issues

Database Management & Analysis
  • Reviews and maintains the intellectual property database for the department processes, including but not limited to, Invention Disclosures, Ideas, patent applications and patents, outgoing MTA/CDA/outgoing UBMTA/DTA documentation, License and Option agreements, IIA's, Letters of Intent.
  • Creates, reviews, maintains documentation of all intellectual property files in electronic and paper format; maintain documentation of all transfer and licensing agreements.
  • Provides recommendations to improve reporting systems in data mining potential, troubleshoot database integrity issues.
  • Creates and analyzes monthly, quarterly, and annual database reports as requested and ensure that information has been recorded accurately.
  • Creates additional and miscellaneous intellectual property reports and analysis when requested by OTT management, including spreadsheets, charts and graphs to illustrate database reports.
  • Compiles key intellectual property metrics, prepare detailed reports for management.
  • Engages in benchmarking studies to establish areas of potential operational improvement.
  • Manages I-Edison related documentation in Wellspring database.
  • Provides legal counsel activity/docket report data as requested.

Policy Management
  • Maintains a documented system of database policies and procedures to ensure compliance with all University policies as required.
  • Reviews data processes to determine compatibility and integrity with University database systems, provide recommendations as needed (Servers, Citrix, On-Base, Wellspring, KSS).
  • Streamlines data systems and procedures for data integrity and reporting (inventions, patents, agreements and archiving) with notification to OTT staff and management.

Administrative Support
  • Schedules appointments and updates calendars for the Director, as needed.
  • Processes all student employee transactions, including hiring, payroll, I-9, timekeeping functions
  • Answers telephones and routine questions and transfer calls to appropriate individuals as needed
  • Greets visitors, handle their inquiries, and direct them to the appropriate persons according to their needs.
  • Coordinates with CIC, Cushman & Wakefield and UM Parking & Security Department for parking, building and office access.
  • Orders office supplies as required.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.



Bachelor's Degree in relevant field


Minimum 3 years of relevant experience in a legal setting or patent processing required. Any appropriate combination of relevant education, certifications and/or work experience may be considered.

Knowledge, Skills and Attitudes:
  • Ability to maintain effective interpersonal relationships
  • Knowledge of routine office practices and procedures
  • Knowledge of simple data processing and transmission principles
  • Knowledge of accounting principles
  • Ability to utilize computerized information systems
  • Ability to read and decipher data on source documents to be entered
  • Ability to enter and verify information with accuracy and a reasonable rate of speed
  • Ability to understand and follow oral and written instructions
  • Skill in data entry or typing

The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. This a job profile description and not all duties may be assigned to a specific position in each individual department.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:

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