Supports (2) global executives under the Global Meetings and Travel Center of Excellence & Security Center of Excellence
When appropriate manages email and other correspondence for the executives, responding on behalf for the executives forwarding communications to appropriate staff to respond, or escalating to the executive as needed
Highly experienced in managing senior executive calendars and travel requirements (international travel booking experience is required)
Performs administrative duties and office support activities for the extended teams
Experience exercising discretion and confidentiality with sensitive company information.
Schedules executive’s meetings, arranges meeting space and/or virtual meeting tools; develops staff meeting agendas and ensures that participants are prepared for the meetings; ensures that any follow-up actions resulting from the meeting are documented and completed.
Understands and anticipates the executive’s needs regarding preparation for and scheduling of activities; manages the executive’s calendar; schedules meetings, calls, and other interactions based on the priorities of the executive; arranges travel; completes expense reports in a timely manner.
Understands & anticipates the needs of the executive, has supported Meetings, Travel and / or Security in a global capacity.
Exercise judgement & decision making to be more effective. High emotional intelligence and maturity to make an impact on the overall team.
Arranges travel for the team or department; completes expense reports in a timely manner.
Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other electronic tools.
Interfaces and communicates with internal customers; directs people to the appropriate resources.
Researches solutions and responds to email and phone inquiries with guidance and review from direct supervisor.
Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities.
Develops a strong network within the department; draws on network to answer questions and successfully execute responsibilities.
Excellent organizational skills with an ability to think proactively and prioritize work.
Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
Coordinates documents and correspondence, including letters, reports, emails, presentations
DIMENSIONS AND ASPECTS:
Technical/Functional (Line) Expertise
Successful track record of supporting and assisting multiple “c” level roles.
Highly experienced in Microsoft Office, Word, Outlook, Power Point, SharePoint etc.
Strong business and financial acumen.
Demonstrate strategic enterprise thinking to find innovative ways to serve the business in a way that centers on patients and builds trust, reputation, and our business.
Trusted partner who expresses and influences opinions by grounding them in recommendations that are best for the enterprise.
Creates an environment that inspires and enables people to move the organization forward.
Focuses on the few priorities that matter most and delivers superior results.
Demonstrated abilities in project/program management and or event management.
Demonstrated abilities in Business Partnering with key stakeholders in highly complex organizations.
Leadership experience in (virtual) team management, governance models, and supplier management, both strategic and operational/day-to-day.
Knowledge of current and emerging trends in international and virtual administrative support.
Creative and practical problem solver.
Highly complex mix of stakeholders across multiple bus and/or countries who have both global and local agendas.