#105872 Administrative Assistant - KOP Operating Room at University of California - San Diego Medical Centers in San Diego, California

Posted in Other 6 days ago.

Type: Full Time

Job Description:


Filing Deadline: Wed 10/21/2020

This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health System Staff Only

UCSD Layoff from Career Appointment: Apply by 10/2/2020 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/6/2020. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Under direction, responsible for all administrative support to Operating Room Assistant Director, Nurse Managers and Supervisors. Makes operational decisions within policy. Provides information or reports to managers to be used in resource determination and allocation. Provides reception and administrative functions for the Jacobs Medical Center, Thornton Hospital, Sulpizio Cardiovascular Center Operating Rooms, and the Outpatient Surgery Center, as needed. Facilitates urgent changes in the OR schedule and schedules surgical cases. Monitors status of all surgery cases and provide pertinent information to the management, charge nurses, surgeons, anesthesia providers, staff, families and other regarding ongoing OR activity. Processes and tracks various Facilities requests. Assists with the maintenance of employee time and attendance documentation and entry of call hours. Prepares and distributes numerous reports, daily and weekly correspondence and presentations as assigned. Assists with general office duties including answering phones, typing, copying, faxing, filing and ordering supplies. Performs other related duties as assigned.


* Three (3) years recent administrative experience in an Operating Room (or similar healthcare environment), with a variety of surgical cases.

* Demonstrated excellence in customer service and interpersonal communication skills.

* Possess effective time management skills. Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook). Highly detail-oriented.

* Must possess the ability to work effectively and equitably with others.


* Medical terminology training and/or certificate.

* Database management experience.

* Working knowledge of EPIC/OpTime system, and ORSOS.


UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

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