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Executive Assistant at FULLER INDUSTRIES LLC in Great Bend, Kansas

Posted in Admin - Clerical 30+ days ago.

Type: Full-Time





Job Description:

Provide prompt, courteous and professional customer service assistance to internal and external clients.  Requires presence at the centralized work station to meet organizational needs.  Provides administrative assistance to the Fuller Industries Executive Administrative team. 

 

Tasks


  • Use computers for various applications, such as database management or word processing.

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

  • Create, maintain, and enter information into databases.

  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
     


  •  Work Activities


  • Interacting With Computers

  • Getting Information

  • Performing Administrative Activities

  • Communicating with Supervisors, Peers, or Subordinates

  • Establishing and Maintaining Interpersonal Relationships

  • Documenting/Recording Information

  • Performing for or Working Directly with the Public

  • Processing Information

  • Identifying Objects, Actions, and Events

  • Other duties as directed.
     

    Detailed Work Activities


  • Answer telephones to direct calls or provide information.

  • Coordinate operational activities.

  • Distribute incoming mail.

  • Distribute materials to employees or customers.

  • Enter information into databases or software programs.

  • Greet customers, patrons, or visitors.

  • Issue documentation or identification to customers or employees.

  • Maintain current knowledge related to work activities.

  • Make travel, accommodations, or entertainment arrangements for others.

  • Manage clerical or administrative activities.

  • Operate communications equipment or systems.

  • Operate computers or computerized equipment.

  • Operate office equipment.

  • Order materials, supplies, or equipment.

  • Prepare documentation for contracts, transactions, or regulatory compliance.

  • Prepare informational or reference materials.

  • Proofread documents, records, or other files to ensure accuracy.

  • Record information from meetings or other formal proceedings.

  • Refer customers to appropriate personnel.

  • Report maintenance or equipment problems to appropriate personnel.

  • Route mail to correct destinations.

  • Schedule appointments.

  • Schedule operational activities.

  • Search files, databases or reference materials to obtain needed information.

  • Select resources needed to accomplish tasks.

  • Send information, materials or documentation.
     
     Work Content


Physical Demands

the employee is occasionally Stand; Walk; Climb or balance; Stoop, kneel, crouch, or crawl; the employee is frequently Sit; the employee is regularly Use hands to finger, handle, or feel; Reach with hands and arms; Talk or hear;


Lifts Weight or Exerts Force Work Environment

the employee is occasionally Up to 25 pounds; the employee is frequently Up to 10 pounds;


Visions

Specific vision abilities required by this job include Close vision; Distance vision; Peripheral vision; Depth perception; Ability to adjust focus;

 

Education and Experience








Years of Experience

2

Education

High School/G.E.D

 

SKILLS:

Specific Skills:


  • Other duties as assigned.

Basic Skills



  • Writing
    Communicating effectively in writing as appropriate for the needs of the audience.


  • Active Listening
    Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.


  • Reading Comprehension
    Understanding written sentences and paragraphs in work related documents.


  • Speaking
    Talking to others to convey information effectively.


  • Critical Thinking
    Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Social Skills



  • Service Orientation
    Actively looking for ways to help people.


  • Coordination
    Adjusting actions in relation to others' actions.


  • Social Perceptiveness
    Being aware of others' reactions and understanding why they react as they do.

Resource Management Skills



  • Time Management
    Managing one's own time and the time of others.

Desktop Computer Skills



  • Graphics
    Working with pictures in graphics programs or other applications, including creating simple graphics, manipulating the appearance, and inserting graphics into other programs.


  • Navigation
    Using scroll bars, a mouse, and dialog boxes to work within the computer's operating system. Being able to access and switch between applications and files of interest.


  • Presentations
    Navigating the Internet to find information, including the ability to open and configure standard browsers; use searches, hypertext references, and transfer protocols; and send and retrieve electronic mail (e-mail).


  • Spreadsheets
    Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.

     


     KNOWLEDGE:


Required


  • Clerical

  • English Language

  • Customer and Personal Service

  • Computers and Electronics


    TOOLS:


  • Photocopiers

  • Scanners

  • Desktop computers

  • Digital cameras

  • Laser fax machine

  • Mobile phones

  • Notebook computers

  • Personal computers


  • Pocket calculator


    • Handheld calculators



  • Special purpose telephones


    • Multi-line telephone systems


    TOOLS: 


  • Enterprise resource planning ERP software


  • Electronic mail software

    • Microsoft Outlook



  • Document management software

    • Adobe Systems Adobe Acrobat



  • Internet browser software


    • Mozilla Firefox

    • Web browser software



  • Presentation software


    • Microsoft PowerPoint



  • Spreadsheet software


    • Microsoft Excel



  • Calendar and scheduling software


    • Appointment scheduling software



  • Office suite software


    • Microsoft Office



  • Time accounting software


    • Timekeeping software



  • Video conferencing software


    • Web conferencing software



  • Word processing software


    • Microsoft Word