Paralegal at KYOCERA Document Solutions America Inc in Fairfield, New Jersey

Job Description:

Paralegal

Job Locations

US-NJ-Fairfield

ID

2020-1415

# of Openings

1

Category

Legal

Overview

Job Description

Job Title:
Legal Assistant - Paralegal
Division:
KDA
Department:
Legal
Location:
Fairfield, NJ Headquarters
FLSA Status:
Exempt
Reports to:
Vice President & General Counsel
Revised:
August 2020

About the Role

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of 'doing what is right as a human being'. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability and a sense of urgency all while putting knowledge to work to drive change.

As a Legal Assistant - Paralegal, you will provide administrative assistance to Vice President & General Counsel and Associate Counsel with legal department matters, such as preparation of pleadings for litigation; preparing applications and forms for licenses to do business in all states; updating corporate minutes, resolutions and records for the Company and its subsidiaries; file and update petitions for work visas and other immigration matters; review and monitor real estate leases for Company and subsidiaries; assist the drafting and review of contracts; and other such matters.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn't come around every day.

Responsibilities

Major Duties and Responsibilities

Responsible for corporate contract administration and maintenance:
- Create contract abstracts culling out key points/datesMaintain database of all corporate contracts
- Work with various department heads to ensure appropriate follow-up action is taken
- Responsible for litigation administration
- Work with outside counsel to complete pleadings and prepare for hearings
- Maintain quarterly updates for reports to parent and auditors of pending litigation
- Responsible for communications with outside counsel and company managers
- Responsible for registering and maintaining database for trademarks and domain names
- Responsible for commercial lease renewals and general leasing questions
- Coordinating the collection and follow up on delinquent accounts
- Prepare corporate minutes and agendas as required
- Maintain registry for filing related to environmental matters
- Maintain database and assist foreign employees for immigration matters
- Maintain state licenses to do business as a foreign corporation, annual filings, etc.
- Maintain and amend 401(k) documents for Company and subsidiaries
- Perform duties as a Notary Public
- Calendar management - appointments., meetings, reserve rooms & equipment
- General administrative duties such as filing, expense reports, travel arrangements, order office supplies, toner and printer supplies

Qualifications

Qualifications

Required:
- Bachelor's Degree, Paralegal Certification or commensurate legal experience
- Minimum 5 years legal experience in a corporate or legal environment
- Proficient in Microsoft Word and Power Point
- Ability to work in fast paced environment
- Physical requirements: standing, sitting and working with computer, bending/filing, and light lifting
- Strong professional demeanor, verbal and written communication skills, ability to deal with all levels of people, high ethical standards and strong sense of confidentiality relating to sensitive information
Note
This is a general description of the duties and responsibilities most frequently required of this position. The company may from time to time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions America, Inc is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company's portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.

Kyocera Document Solutions Inc. is a core company of Kyocera Corporation, a leading supplier of semiconductor packages, industrial and automotive components, electronic devices, solar power generating systems and mobile phones. During the year ended March 31, 2019, Kyocera Corporation's consolidated sales revenue totalled 1.62 trillion yen (approx. US$14.6 billion). Kyocera appears on the 'Derwent Top 100 Global Innovators 2018-19' list by Clarivate Analytics and is ranked #655 on Forbes magazine's 2019 'Global 2000' list of the world's largest publicly traded companies.

KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.

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