Senior Executive Assistant to the Chief HR Officer at FINRA in Rockville, Maryland

Job Description:

The Senior Executive Assistant provides comprehensive and confidential administrative support to the Executive Vice President and Chief Human Resources Officer (CHRO) of FINRA, as well as incidental support to the other People Solutions leaders. Support of the CHRO involves highly-advanced technical or administrative work in which incumbents are expert in their assigned roles and working under limited supervision on business sensitive and confidential materials. This position requires the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Senior Executive Assistant must be able to work under pressure to handle a wide variety of time-sensitive and confidential matters with discretion.

Essential Job Functions:

• Provides sophisticated time and issue management.


• Significant coordination between internal executive staff and external high-level heads of government and industry, including eliciting the substance and importance of the matter under consideration.


• Prioritize inquiries and requests while troubleshooting conflicts and making judgments with minimal guidance.


• Provides sophisticated calendar management. Schedules appointments including conference calls, video conferences and in-person meetings for the executive, often with multiple internal parties as well as external groups and officials, and assures that appropriate materials are available for meetings, and arranges all meeting logistics as applicable (building security clearances, video conferencing, food and beverages if necessary).


• Makes complex arrangements for travel to include conferences, off-site meetings, and other events, and addresses any last minute changes and/or cancellations.


• Manages incoming calls and prioritizes messages, emails and other correspondence.


• Greets visitors with appointments and provides information and assistance.


• Places outgoing calls on behalf of the executive to request information or to contact appropriate persons for the executive. Handles all calls and visitors with a high degree of professionalism. Directs/delegates handling of correspondence to appropriate staff.


• Tracks expenses and prepares expense reports.


• Prepares email correspondence and other written materials from verbal direction, softcopy, or from knowledge of company policy or procedures. Files correspondence and other records or forwards documents for storage.


• Liaises with internal staff on behalf of the CHRO on engagement and interpersonal matters.


• Assist with the preparation and editing of PowerPoint and Excel documents.


• Provides other related administrative support of a highly sensitive and confidential nature.

Other Responsibilities:

• Works with other administrative staff to ensure coverage for all executives as needed.


• Must maintain confidentiality and handle sensitive information with a high level of discretion.


• Coordinates CHRO’s technical and administrative needs with responsible FINRA offices.


• Other duties/special projects as assigned.

Education/Experience Requirements:

• High school diploma or equivalent. Additional education and/or training preferred.


• Ten years of related experience as an administrative assistant, executive assistant, or similar responsibilities. Experience providing administrative or secretarial support at a senior level involving the high-level exercise of judgement.


• Ability to deal diplomatically with internal and external groups in a timely manner.


• Significant experience utilizing Microsoft Office applications such as Word, Excel, and PowerPoint.


• Significant experience utilizing travel and expense systems such as Concur.

Work Conditions:

• Standard office working conditions. Work is normally performed in an office environment.


• Some overtime may be required as well as flexibility to work hours that correspond with the executive’s hours.


• Occasional travel may be required.

To be considered for this position, please submit an application.

The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.

Please note: If the “Apply Now” button on a job board posting does not take you directly to the FINRA Careers site, enter www.finra.org/careers into your browser to reach our site directly.

FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process, please contact FINRA’s accommodation help line at 240.386.4865. Please note that this number is exclusively for inquiries regarding application accommodations.

In addition to a competitive salary, comprehensive health and welfare benefits, and incentive compensation, FINRA offers immediate participation and vesting in a 401(k) plan with company match. You will also be eligible for participation in an additional FINRA-funded retirement contribution, our tuition reimbursement program and many other benefits. If you would like to contribute to our important mission and work collegially in a professional organization that values intelligence, integrity and initiative, consider a career with FINRA.

Important Information

FINRA’s Code of Conduct imposes restrictions on employees’ investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse, domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Code’s investment and securities account restrictions, and new employees must comply with those investment restrictions—including disposing of any security issued by a company on FINRA’s Prohibited Company List or obtaining a written waiver from their Executive Vice President—by the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e-feed) of data to FINRA, and must move securities accounts from other securities firms to a firm that provides an e-feed within three months of beginning employment.

You can read more about these restrictions here.

As standard practice, employees must also execute FINRA’s Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the company’s policy on nepotism.

Search Firm Representatives

Please be advised that FINRA is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, a valid written agreement and task order must be in place before any resumes are submitted to FINRA. All resumes submitted by search firms to any employee at FINRA without a valid written agreement and task order in place will be deemed the sole property of FINRA and no fee will be paid in the event that person is hired by FINRA.

FINRA is an Equal Opportunity and Affirmative Action Employer

All qualified applicants will receive consideration for employment without regard to age, citizenship status, color, disability, marital status, national origin, race, religion, sex, sexual orientation, gender identity, veteran status or any other classification protected by federal state or local laws as appropriate, or upon the protected status of the person’s relatives, friends or associates.

FINRA abides by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

FINRA abides by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.

©2020 FINRA. All rights reserved. FINRA is a registered trademark of the Financial Industry Regulatory Authority, Inc.

Apply Now