Administrative Professional 4 at STATE OF OHIO in Columbus, Ohio

Job Description:

About Us:

The Ohio Department of Education is a diverse team of passionate, education-focused professionals dedicated to fulfilling the vision established in Each Child, Our Future, Ohio’s strategic plan for education. The vision is, “In Ohio, each child is challenged to discover and learn, prepared to pursue a fulfilling post-high school path and empowered to become a resilient, lifelong learner who contributes to society.” Ensuring this vision for each of Ohio’s 1.7 million students, in partnership with more than 240,000 educators across the state, is no small feat. Under the leadership of the superintendent of public instruction and governed by the State Board of Education, Department team members, in collaboration with a wide range of partners, are sharply focused on helping schools and districts continually improve to be the best they can be for each child. Equity and impact are core to every program, service and action. The Department’s work is well regarded both in Ohio and nationally for its innovative, leading-edge and forward-looking approach. When the Department succeeds, students succeed, communities succeed and Ohio succeeds.

Culture and Values:

Ohio Department of Education is mission driven, values a culture of feedback and places a premium on growth mindset among all its team members. Together the enterprise is building a continuous learning and improvement community.

Overview:

The Ohio Department of Education, Center for Strategic Operations, is seeking a highly-organized and detail-oriented individual with demonstrated experience in coordination and schedule organization.

Major Responsibilities & Duties:

Supports, assists and helps ensure success of the Center for Strategic Operations, Office of Policy & Legislative Affairs and Office of Research, Evaluation & Advanced Analytics by independently performing non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures): 

• Maintains appointment calendars; schedules meetings, conferences, teleconferences and travel arrangements; and maintains work and schedule priorities to ensure deadlines are met.  


• Coordinates, schedules and organizes complex meetings and activities such as meetings that include external partners. 


• Establishes and maintains cooperative relationships with senior and administrative team members from within the Ohio Department of Education and among external partners including the Governor’s office, business association leaders and other high-profile external partners.  


• Serves as liaison and connector among and across team members. 

Performs secretarial tasks to assure organizational demands are met: 

• Prepares notes and next steps resulting from meetings, which might include information that could be sensitive in nature.  


• Answers and/or directs inquiries, requests for information or assistance or sensitive telephone calls to appropriate internal ODE source(s). 


• Tracks fiscal and operational records. 


• Proofreads, edits and runs (for virtual meetings) PowerPoint presentations.


• Documents and tracks Communications media log. 


• Coordinates, books and logs travel as needed.

Performs other related duties as assigned:

• Works on special assignments and projects as directed.

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

-Or 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2, State of Ohio Job Code 16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.