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Administrative and Billing Assistant for Clinical and Translational Science at UTHealth in Houston, Texas

Posted in General Business 13 days ago.

Type: Full-Time

Job Description:

Position Summary:

We are looking for an Administrative and Billing Assistant for our Clinical and Translational Science department. This employee provides administrative and basic accounting support to a department or group of professionals under general supervision. You will perform work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment.

The main focus of this assistant will be billing, handling petty cash, and working with budgets and financial reports. This department works with our clinical research groups throughout UTHealth. Most documents you will handle are financial in nature. You will also serve as a backup to the front desk which sometimes handles physician scheduling. You should be comfortable working around patient billing as well as a variety of clinical documents.

This is a full time role that is classified as salaried but non-exempt. You will be eligible for all UTHealth benefits including healthcare coverage and participation in the pension plan run by the State of Texas. Your office will be loacted in the McGovern Medical School which is in the heart of the Texas Medical Center. This facility is on both the Metro bus and rail lines, and has several parking options.

Position Key Accountabilities:

  • Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.
  • Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.
  • Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
  • Develops filing systems; maintains files, records and reports for assigned area.
  • Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
  • Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
  • May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems.
  • Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
  • May be required to maintain office supplies and equipment.
  • Screens calls and emails and receives and directs visitors.
  • Retrieves information from departmental and/or project records and may produce reports.
  • Handles confidential information and sensitive issues.
  • Provides back-up for other support staff as needed.
  • May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff.
  • May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations.
  • May be assigned routine budget or financial responsibilities by supervisor.
  • May maintain or reconcile financial records/reports.
  • Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls.
  • Other duties as assigned.
  • Certification/Skills:

    Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
    Use of University financial systems will be required. You must be comfortable with accounting and working on financial reports and billing.

    Minimum Education:

    High School diploma or equivalent.
    Associates degree preferred.

    Minimum Experience:

    Four (4) years related work experience required.
    Prior experience with patient scheduling and supporting clinical professionals .
    Prior experience preparing meeting materials or general financial reports preferred.
    May substitute required experience with equivalent years of education beyond the minimum education requirement.

    Physical Requirements:

    Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

    Security Sensitive:

    This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215