Property Assistant - Austin, TX at Brandywine Realty Trust in Austin, Texas

Job Description:

Brandywine Realty Trust is one of the largest, publicly traded, integrated real estate companies in the US, headquartered in Philadelphia, with a core focus in the Philadelphia, Washington, D.C., and Austin markets. Organized as a REIT, we own, develop, lease and manage an urban, town center and transit-oriented portfolio. At Brandywine, we believe excellence is rooted in process, people, and passion. We work together toward a shared vision, and within a culture emphasizing ingenuity, work/life balance, and civic engagement. We value the customer experience above all else, and strive to exceed expectations in every interaction.

We are seeking a Property Assistant to join our Property Management team at our North Austin Broadmoor campus.

Under direction, the Property Manager, the Property Assistant performs administrative duties and routines related to the management and operation of Brandywine properties in conjunction with direction from Property Managers.

• Responsible for management of administrative activities involved with Brandywine Properties.


• Maintain an effective and harmonious working relationship with all Brandywine employees.


• Assume additional responsibilities as delegated by the Property Managers.

ESSENTIAL DUTIES AND RESPONSIBILITIES may include the following. Other duties may be assigned.

• Code vendor invoices 


• Dispatch tenant work orders in Tenant Servicesystem


• Assist Property Managers by maintaining updated and accurate files on all tenant related items including:
  
  
  
  • Obtain current tenant and vendor certificates of insurance and verify compliance
  
  
  • Prepare standard tenant notification memos for review by Property Manager or Assistant Property Manager.
  
  
  • Manage security access card programming.
  
  
  • Maintain and keep current all tenant and vendor information.
  
  
  • Prepare purchase orders and one-time contracts
  
  
  • Assist Property Manager with new tenant move in packet.
  
  


• Maintain spreadsheet tracking tenant utility usage and Energy Star tracking. Generate invoices for miscellaneous tenant and utility bill-back charges.


• Assist Property Managers in maintaining positive tenant relations programs assuring good public relations and tenant satisfaction programs are in place.


• Assist Property Managers in planning tenant events (e.g., daffodil days, blood drive, ice cream social).


• Work with Property Manager to create a time-management system to ensure that proportionate time is divided between separate Property Managers portfolios.


• Notify Property Manager and/or Assistant Property Manager of appropriate upcoming deadlines well in advance of occurrence. Maintain filing system for all routine reports and other deadlines required during a given week, month and quarter.


• Maintain a professional appearance and demeanor at all times while in the building. Cheerfully aid and assist tenants with problems when they arise.


• Performs other site or department specific duties as assigned.

Three to five years related experience and/or training; or equivalent combination of education and experience.

Proficient in Word or WordPerfect, Excel, PowerPoint and Microsoft Outlook.