Assistant Event Planner at Marigold Catering and Events in Cleveland, Ohio

Job Description:

Marigold Catering, one of Cleveland's premiere caterers, is seeking an enthusiastic full time Assistant Event Planner.

POSITION SUMMARY: 
The Assistant Event Planner’s position is a supportive role where the candidate will learn a great deal about event planning, sales and food & beverage, while developing business through traditional and non-traditional sales techniques. Other duties include assisting with the booking, selling, planning while assuring the highest level of client service experience in accordance to the Marigold culture. 

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES (including but not limited to):
Assist assigned manager (Senior Event Planner or Director of Events) with daily task which include, but not limited to:
•    Maintaining inquiry process (responding with collateral, tracking, following up)
•    Creating event folders (paper and on Public)
•    Creating Caterease events and adding all required client contact info
•    Assisting with paperwork, as directed by manager
o    First draft estimate
o    First draft menu
o    Staff Requests
o    Folder checklist
o    First draft floor plan
o    First draft itinerary
o    Production Sheets (Kitchen, Packing, Driver Sheets)
o    Alcohol Requests
o    Making any changes to paperwork as directed by manager
•    Maintaining Upcoming
•    Sending and maintaining vendor rental orders (linens, tabletop, furniture, floral, etc.)
o    Compiling order and double checking quantities with manager
o    Entering order with appropriate vendor contact
o    Double checking quantities once receive order confirmation
o    Saving, print and uploading orders
•    Sending Captain Info (all relevant paperwork)
•    Making menu signs
•    Assisting, serving or sitting in on tastings
At Events: 
•    Supporting the manager onsite at events
•    Running events as the onsite Event Manager when the manager is not present
•    Attending walk-throughs with the manager to gain additional knowledge for each event and in general
Networking & Promotion: 
•    Attending networking events with the Event Planning Team to learn new trends in the industry and networks with other professionals
•    Attending exhibition shows with the Event Planning Team such as bridal shows, vendor fairs and corporate networking events
Staffing & Recruitment:
•    May be called upon to attend events with the staffing team to recruit new talent

QUALIFICATIONS:
•    Associate’s degree in Hospitality Management, Business Administration or related field
•    At least one (1) year of facility coordination, food/beverage and event consulting or related experience, or education from which comparable knowledge, skills and abilities have been achieved
•    Ability to read and comprehend simple instructions, short correspondence, memos and to write simple correspondence
•    Ability to effectively present information in one-on-one and small group situations to customers, clients and employees
•    Comprehension of simple math to build client estimates, floor plans, etc.
•    Must be detail oriented with the ability to prioritize
•    Must be extremely organized
•    Passion for events and catering
•    Excellent communication skills and refined telephone manner required
•    Proficient computer knowledge in Word, Excel, and Google Drive (docs, calendar, etc.)
•    Night and weekend work will often be required, but total hours per week will be reflective of level and managed by Assistant’s manager

PHYSICAL REQUIREMENTS and WORK ENVIRONMENT:
While performing the duties of this job, the employee is regularly required to sit, use hands and fingers, handle, or feel and talk or hear.  The employee is occasionally required to stand and walk.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision ability required by this job includes close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.  

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the office work environment is usually quiet unless at an event which varies event to event.
 

** Email resumes directly to Lillian Plumley at lplumley@marigoldcatering.com **