Financial Associate - Business Office at STATE OF OHIO in Columbus, Ohio

Job Description:

Guided by the agency's mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction is looking for a dedicated security-minded correction professional to assume the responsibilities of a FINANCIAL ASSOCIATE. 
 
This position shall be filled in accordance with the provision of the OCSEA/AFSCME Collective Bargaining Agreement.  ODRC bargaining unit members have selection rights before non-bargaining unit members.  All other applications will only be considered if an internal bargaining unit applicant is not selected for this position. 
 

Updates/changes to your application submission can be made while the posting is open by logging into your profile and editing the application.  After the posting closes, no changes can be made.. 
 
This position works under the direction of the Financial Associate Supervisor for Business & Cashier Office operations.
 
Job Duties:

• Performs data entry chartfield coded Request to Purchases into OAKS. Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers.


• Submits and assigns invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word).


• Prepares local funds for voucher payments.


• Validates all types of vouchers for management approval.


• Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices and prepares vouchers for invoice payments or disbursement of funds, verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts and freight charges.


• Reconciles discrepancies and verifies appropriation sources.


• Matches invoices to delivery receipts and purchase orders.


• Places invoices in recaps, determining total amount of recap and voucher numbers.


• Verifies accuracy of money remitted.


• Forwards invoices to appropriate divisions prior to processing the voucher for approval.


• Obtain all types of receivers through electronic signature approval, email, signed invoices.


• Examines and verifies invoice calculations, delivery receipts and other supporting documentation.


• Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports.


• Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained.


• Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations and vouchers payable.


• Posts receipts and balances accounts on daily/weekly/monthly basis.


• Reconciles internal accounts.


• Verifies management approval of the voucher through OAKS and/or local funds. 


• Performs variety of related clerical tasks (e.g., opens and sorts mail and composes and edits correspondence relative to assigned work).


• Maintains files.


• Operates equipment to generate typed reports and correspondence.


• Answers telephone inquiries.


• Greets customers.


• Responds to or refers complaints.


• Answers general inquiries within established guidelines.


• Completes forms (e.g., purchase orders) and inventory levels and activity reports.


• Handles inventory control and asset depreciation. 


• Attends meetings and trainings.


• Assists other account clerks as directed by supervisor.

Completion of associate core program in business administration, accounting, finance or related field.

-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.