Office Coordinator at dormakaba USA, Inc. in Phoenix, Arizona

Job Description:

POSITION OVERVIEW:

dormakaba is seeking an Office Coordinator to join our HR team in Phoenix, AZ! This position will be responsible for providing administrative support and managing daily business activities for the Phoenix Plant. The Office Coordinator will support the human resources function in the areas of recruiting and staffing, managing personnel records and assisting with onboarding. Additionally, this position will manage the front office and provide support to the Operations Team.

PRIMARY DUTIES:

• Manages employee life cycle changes in ADP including terminations, leaves of absence, and employee data changes


• Assists with recruiting and staffing, working with staffing agencies to schedule interviews for temporary employees and submitting temporary staff timecards each week to the agency


• Prepares documentation for new hire onboarding, office presentations and assists with setting-up for staff meetings and townhalls


• Oversees and manages all front office duties including, answering phone calls, welcoming and checking-in all guest, organizing lunch and/or dinner itineraries for all guests, updating the office screens, prepping, and organizing conference rooms before and after meetings


• Manages personnel records for active and terminated employees by filing all documents for active employees biweekly and following the retention records schedule for all terminated employees


• Directs office deliveries and facility visits to the appropriate site contact


• Maintains office supplies making sure supplies are fully stocked at the appropriate levels and manage supplies for each conference room


• Presents and completes reports for daily production meetings. Conduct or prepare research the Plant Manger may require


• Completes, enters, and sends out monthly Safety Reports for Phoenix Plant to the Corporate Office


• Daily entry of customer orders into SAP with accuracy; responds to customer and/or sales emails needing additional information on an order; uploads emailed orders into SAP for each individual order


• Assists with the processing of bi-weekly payroll for the following plants in Arizona, Texas, and Florida


• Ensures all timecards are accurate and have no missing information so all staff members are paid accurately while assisting Supervisors who need help with individual employee timecards


• Coordinates at all new hires and temporary employees have badges assigned to them. Administer and maintain up to date the following systems and spreadsheets: Aurora, Fastenal, and Locker Assignments

CRITICAL SUCCESS FACTORS:

• Excellent communication skills, both verbal and written, ability to communicate across multiple levels of management, departments, and customers.


• Ability to overcome obstacles and encounter the unexpected and continue moving forward.


• Skills or experience with personal computers, including E-mail, personal scheduling, and Microsoft Office.


• Ability to delegate, organize, prioritize, and demonstrate initiative to promote an organized and professional office environment.


• Ability to maneuver on the shop floor and outdoors

REQUIREMENTS:

• High School Degree/GED or equivalent required, Associates/Bachelor's degree in General Business preferred


• 2-3 years office coordination and/or administration experience in a manufacturing setting; or an equivalent combination of education and experience.

PUT YOUR TRUST IN US

WE OFFER:

• A global company with a family culture and strong core values

• Competitive compensation package with benefits coverage options


• Career fulfillment with growth and development opportunities


• Employee discounts (online discounts for shopping, travel, insurance etc.)