Administrative Support Specialist at YMCA of the North Shore in Beverly, Massachusetts

Job Description:

As one of the largest non-profits in the area, our Y impacts1 out of every 3 people on the North Shore. Our Ys give staff a huge opportunity to make a difference in the lives of local children, adults and families. Through our various fitness and wellness programs we create a healthier and happier community. Our youth development programs give kids and teens a chance to learn and grow, while making long lasting friendships. Being a socially responsible organization, we’ve made it our mission to provide services to all regardless of their ability to pay. Y staff are brimming with enthusiasm and passion because they see the positive impact they’re making. If you’re ready to be a part of something that makes you proud- you’re ready for a career at the Y.

Are you seeking an opportunity to utilize your attention to detail and strong computer skills while expanding your knowledge of essential business functions?  Are you ready to put your administrative and communication skills to work creating opportunities for growth?  This may be the role for you...

As an Administrative Support Specialist you will help ensure reports, records, and data are maintained for the YMCA of the North Shore supporting general operating functions such as HR and payroll, accounts receivable and collections, federal voucher management, reassment, and monthly billing.  As part of a training plan you will have the opportunity to learn administrative tasks on a rotating basis that will improve upon your knowledge and understanding of business functions while supporting the overall administration of records and accounts for the Y.  On a regular day you may support the collection outstanding accounts receivable balances from existing members and program participants, serve our members and communities by seeking ways to re-engage those who have fallen behind, process and post customer payments to open invoices, resolve billing problems, maintain employee personnel records, process onboarding documents, and ensure legal compliance and accurate reporting in response to local, state, and federal agencies. 

To thrive in this position you are a self-starter who works well independently or within a team.  You are efficient in a fast paced environment with strong organizational skills and a keen eye for detail.  You are accustomed to working with deadlines and have excellent verbal and written communication skills. You have problem solving skills and a proven ability to maintain confidentiality.

• 1-2 years related administrative experience


• Strong computer systems skills (including Excel) and ability to adapt to varying systems


• Available 20-28 per week

For further assistance you may contact the HR department at 978-564-3463.

The YMCA is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, protected genetic information, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, or veteran's status.

Salary: