Michigan School Office Administrator (MVCA) (Grand Rapids Office) at K12 Services in Grand Rapids, Michigan

Job Description:

K12, a Stride Company, believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

Passionate Educators are needed at the Stride K12 partner school, Michigan Virtual Charter Academy. We want you to be a part of our talented team!

The mission of Michigan Virtual Charter Academy is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

The Office Administrator provides general administrative support services to the Office staff including processing mail, ordering supplies, maintaining office equipment, and other duties that create a pleasant, organized work environment which promotes productivity.  The position coordinates events, assists with special projects as requested, and is supremely attentive to facilitating effective communication. 

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Supervises the maintenance and alteration of office areas and equipment, as well as layout arrangement and housekeeping of office facilities;


• Assists with inventory and supervises maintenance of all office equipment, supplies, and services; fulfills approved materials requests; reviews and approves office supply requisitions and makes approved purchases;


• Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.);


• Greets guests who visit the office; manages the general information email address; handles all incoming calls and the telephone system as a whole;


• Sorts and distributes mail; coordinates all incoming/outgoing package processes on-site (Fed-Ex, UPS, courier service); acts as K12’s point-of-contact for questions regarding logistics and shipping; maintains stamps, mailing and package shipment supplies; processes incoming and out-going faxes;


• Sets up conference calls, meetings and office functions both on and off-site; coordinates special events; creates and maintains administrative calendars in Outlook, as needed;


• Keeps all conference rooms, kitchen and general traffic areas clean and in order.

Supervisory Responsibilities: This position has no supervisory responsibilities.    

Minimum Required Qualifications:   

• Commutes to Grand Rapids office 5x week.


• High School Diploma or General Education Development (GED) Certificate AND


• Three (3) years of related experience OR


• Equivalent combination of education and experience

Certificates and Licenses: None required.

OTHER REQUIRED QUALIFICATIONS: 

• Great organizational and time management skills


• Experience using search engines (Internet) for research projects


• Strong written and verbal communication skills


• Working knowledge of digital phone systems (PBX or other)


• Professional experience using Microsoft Office (Outlook, Word, Excel)


• Ability to pass required background check

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is an office-based position. The noise level in the office is usually moderate (computers, printers, light foot traffic). Must live in Michigan.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.  All employment is “at-will” as governed by the law of the state where the employee works.  It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer. 

Stride, Inc. is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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