Balancing and Depositing at Hearst Communications Inc. in Harlan, Iowa

Job Description:

SUMMARY

Enters deposit information in the Order Management system and prepares manual deposits to ensure correct and timely deposit of clients' subscriber checks and currency. Researches balance variances on the Order Management and NIS Image systems. 

 

ESSENTIAL FUNCTIONS

·         Maintains confidentiality of CDS Global and its clients' proprietary information.

·         Retrieves work tub from designated location for manual deposits.

·         Enters deposit information into the Order Management system from the batch header form.

·         Obtains Julian date from the Order Management system and enters date into system and writes it on the batch header form.

·         Uses a calculator to enter and total amounts from individual check bundles that includes imaged and paper checks. Prints the calculator tape generated from calculations and attaches tape to designated check bundles.

·         View Cash Report in Order Management system.

·         Uses the steps below to resolve variances and balance batches when batches are out of balance.

1.    Generates a report from the order management system to identify unbalanced batches.

2.    Determines errors and corrects via the Order Management system and the NIS Image system.

3.    Batches errors for re-entry on Order Management system.

·         Performs balancing functions. Compares the calculator tape totals against the Cash Report to ensure totals match.

·         Prints deposit ticket from order management system. Places in manual deposit area by designated deadlines.

·         Attaches deposit tickets with the checks for depositing at the bank.

·         Attaches deposit tickets with the Cash Report that is sent to Des Moines Client Accounting.  Change to deposit tickets are sent to Client Accounting.

·         Completes paper Transmittal Currency Log. Writes Julian date, magazine, and deposit amount on log.

·         Places check bundles with deposit tickets into individual bank bags.  Places bank bags in designated area in department by designated time frame.

·         Places currency bundles with deposit tickets into individual bank bags. Places bank bags in designated area in department by designated time frame.

·         Sends checks electronically to the bank from the NIS Image system and retrieves confirmations from the bank to ensure they balance for all data entry batches.

·         Updates Excel spreadsheets for currency depositing for designated clients, e.g., DCS clients, to document what is being sent to the bank.

·         Uses email for sending cash reports and deposit tickets to Des Moines Client Accounting and Client when requested.

·         Prepares error batches from Offline Department to be entered manually in the Data Entry Department. Balances the error batches entered in the Data Entry Department.

·         Maintains Cash Report files and boxes and stores them for designated time frame. 

·         Maintains electronic and other client deposit reports for designated time frame.

·         Completes daily tally sheet for production purposes.

·         Maintains documentation for problem batches from the Records Management

Department until resolved.

·         Maintains comprehensive working knowledge of Order Management and NIS Image.

·         Interacts in cooperative and professional manner, with all levels of employees, vendors and/or clients, in team environment.

·         Organizes tasks and resources to complete work and meet deadlines according to established departmental procedures.

·         Follows CDS Global ergonomic and safety policies.

 

The above duties may be performed anywhere from 0‑100% of the workday.

 (Employee needs to be able to work in designated department/area and participate, if applicable, in CDS Global's ergonomic stretching/strengthening exercise program.)

 

ADDITIONAL DUTIES AND RESPONSIBILITIES

·         Assumes additional responsibilities as requested (or required). 

·         Performs data entry functions in the NIS Imaging system.

·         Performs mail opening functions either by hand or machine.

 

EDUCATION AND/OR CERTIFICATION, SKILLS AND LICENSING

·         High School diploma or GED.

·         Minimum Typing - 25 WPM.

·         Basic verbal and written communication skills.

·         Basic math skills.

·         10 key experience preferred.

·         Microsoft Excel knowledge preferred. Ability to compare and process data.

·         Average interpersonal skills.

·         Organization skills.

·         Attention to detail.

·         Ability to compare data, problem solve and compare electronic systems for balancing functions.

·         Ability to react to change and remain productive

This is a full time benefitted position

Wage $ 13.50

Start date 8/24/21.  Paid training will be 2-3 weeks M-F 7a-3:30pm

 

EOE/AA Employer including Vets and Disabled
Pre Employment background check(s) conducted on qualified candidates.
Post offer, Pre-employment drug/health screening(s) required for some positions

.Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at:
Phone: 515-246-6837
Email: hremployment@cds-global.com

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