Office Manager - Anesthesiology (Full Time, Day Shift) at Nicklaus Children's Health System in Miami, Florida

Job Description:

Job Summary:
Responsible organizing and managing office operations and procedures in order to ensure organizational effectiveness and efficiency.
 
Minimum Job Requirements:

• 5 years of clerical office experience required.


• Supervisory experience required.


• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required.

ESSENTIAL JOB DUTIES:

• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.


• Manages accounts receivable and accounts payable functions and make certain that the process runs smoothly.


• Assists the Leader in developing work methods and procedures to ensure economy and efficiency of operation of the department.


• Evaluates situations searching for ways of improving methods and making them more time and cost efficient.


• Ensures office staff and procedures are handled effectively by providing training, coaching, and counseling. Provides in-service to staff.


• Maintains and updates department policies and procedures with Leader’s approval.


• Monitors inventory of supplies and orders as needed. Reconciles and supports the inventory of supplies and reorders when necessary. Reconciles and supports the purchase order process as requested.


• Prepares administrative and financial reports for management. Maintains all reports, personnel records, licenses, and permit renewals as needed for the office and/or MCHS.


• Provides supervision to the operation and ensures the department is properly staffed.


• Reconciles and supports the maintenance of timecards, payroll reports, and attendance monitoring. Ensures attendance related practices comply with Hospital policies.

• High school education or equivalent preferred.


• Prior Office Manager experience preferred.


• Decision making and time management skills.


• Excellent verbal and written communication skills.


• Human relations and team building skills.


• Able to handle multiple assignments, set priorities, and meet deadlines.


• Ability to represent department/function in a professional, courteous, and efficient manner.


• Ability to follow complex written or verbal instructions to solve complex problems.

(EOE DFW)

5/25/16